Director of Operations | Full-Time | Charleston Coliseum and Convention Center

Oak View Group•Charleston, WV

5d•Onsite

About The Position

The Director of Operations manages, supervises, and coordinates the day-to-day operations of the venue, including but not limited to set-up/changeovers, custodial/building services, and landscaping/grounds. Provides overall administrative planning, direction, and policies to the operations team, assuring the highest quality service program to help in the rebooking of events. Ensures an effective and cost-efficient program by controlling the departmental operating budget. Provides highly responsible assistance to the General Manager, Assistant General Manager and the rest of the Executive Leadership team.

Requirements

B.A. or B.S. degree from an accredited college or university.
Minimum of 5-7 years’ experience in facility operations management.
Must demonstrate knowledge of supervisory skills and experience in work crew supervision in facility operations.
Experience with operational characteristics, event services, event changeovers, housekeeping, event cleaning programs, and grounds maintenance.
Knowledge of OSHA requirements.
Knowledge of pertinent federal, state, and local laws, codes, and regulations.
Knowledge and experience of facility operations, including drayage, decorators, maintenance, housekeeping, trades, waste disposal, electrical, equipment, etc.
Advanced computer proficiency and Microsoft products knowledge, to include Excel, Word, and Outlook.
Working knowledge of equipment safety.
Ability to communicate with employees, co-workers, volunteers, management staff and guests in a clear, business-like, and respectful manner which focuses on generating a positive, enthusiastic and cooperative work environment
Ability to work well in a team-oriented, fast-paced, event-driven environment.
Ability to lift, carry, and move heavy objects on a regular basis.
Ability to work a variable schedule: evenings, weekends, and holidays as required.

Responsibilities

Oversees daily event operational needs of the venue, event equipment inventory, housekeeping supplies, and equipment to facilitate event requests and services. This includes planning and coordination with labor providers, service providers, internal departments, etc. to facilitate the successful executions of events.
Oversees the hiring of personnel in the Operations and Housekeeping areas.
Oversees the creation, implementation, and improvement of job specific on-boarding and training programs for all operations department personnel.
Responsible for overseeing scheduling of personnel and payroll approval for all employees in the Operations department.
Provides critical feedback for all personnel in the Operations department.
Responsible for the equipment inventory of the venue.
Oversees the maintenance and organization of storage areas for the venue.
Conducts department meetings as required.
Maintain positive relationships with all facility vendors to ensure best quality service and pricing for goods and services.
Ensure all contracts that are engaged in between the venue and vendors are being managed and expectations are being met.
Provide information and pricing for the sales and events teams as required for events.
Oversees the operation of event set-up and tear-down, i.e., stage risers, tables, chairs, pipe and drape, lecterns, and other event needs.
Order supplies and materials for operations programs within budget guidelines; receive and maintain supplies.
Plan, direct, coordinate, and review the work plan for event setups and daily operations; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
Attend internal meetings representing the operations department and represent the venue at external meetings as deemed necessary.
Organize and execute health and safety training programs for all staff and help ensure compliance.
Maintain hazardous materials communication program and material safety data sheets; maintain knowledge of changes in pertinent federal, state, and local regulations.
Establish and maintain effective working relationships with staff, contractors, venue stakeholders, and venue users.
Develop, facilitate, and maintain a harmonious working relationship with all departments.
Manage subordinate supervisors who oversee employees in various functions. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; completing performance reviews; rewarding and disciplining employees; and addressing complaints and resolving problems.
Other duties as assigned by General Manager or Assistant General Manager.