Non-profit Director

Toadfish•Charleston, SC

About The Position

The Toadfish Conservation Coalition (TCC), a 501(c)(3) nonprofit dedicated to protecting and restoring coastal ecosystems, seeks a highly organized, motivated, and community-oriented Director of Operations & Community Engagement. This part-time position oversees administrative operations, financial coordination, charitable giving, fundraising initiatives, community partnerships, and events. The Director independently manages multiple responsibilities, builds relationships, and advances TCC's mission through operational leadership and hands-on community involvement. The role balances administrative work, relationship management, and event coordination; workload may fluctuate during major fundraising events and annual nonprofit reporting periods. The Director helps maintain organizational operations while expanding fundraising impact, conservation partnerships, and community presence.

Requirements

Strong organizational skills and the ability to independently manage multiple projects and deadlines.
Excellent written and verbal communication skills.
Strong interpersonal skills and confidence communicating with board members, donors, business owners, and community organizations.
Ability to work independently while collaborating with organizational leadership and external partners.
Familiarity with QuickBooks or similar accounting software.
Proficiency with Google Workspace and other administrative tools.
Flexibility to attend occasional evening or weekend events, board meetings, and volunteer activities.
Interest in coastal conservation, environmental stewardship, and community engagement.

Nice To Haves

Experience in nonprofit administration, event management, fundraising, operations, or a related field.
Experience coordinating events, vendors, sponsors, or community partnerships.

Responsibilities

Oversee day-to-day administrative operations and identify ways to improve administrative processes and organizational efficiency.
Coordinate annual tax preparation by organizing financial records and documentation for the organization's accountant.
Manage applications, renewals, and documentation for applicable permits, licenses, and regulatory requirements, including temporary nonprofit licenses (TNLs).
Maintain organized records of financial transactions, charitable contributions, sponsorships, and operational activities, using QuickBooks for financial records.
Coordinate with external accountants and other professional service providers to support nonprofit compliance.
Track donations, sponsorship revenue, fundraising proceeds, and operational expenses; assist with budget development, financial reporting, and expense management.
Research conservation organizations, foundations, and restoration projects aligned with TCC's mission, and coordinate approved charitable contributions and grant disbursements to conservation partners.
Maintain donation records and support communication with recipient organizations.
Organize and facilitate board meetings, including scheduling, preparing agendas, and coordinating materials; provide updates on fundraising, finances, partnerships, and events.
Serve as a liaison among board members, organizational leadership, and external partners, and coordinate follow-up on board initiatives and organizational priorities.
Develop and maintain relationships with sponsors, donors, local businesses, community partners, conservation organizations, and nonprofit partners.
Identify and pursue fundraising and sponsorship opportunities; coordinate sponsorship contributions, donor communications, and recognition.
Solicit and organize in-kind donations for fundraising events, auctions, and raffles, and maintain relationships with supporters while expanding TCC's network.
Lead planning, coordination, and execution of fundraising events, including the annual Shellabration fundraiser and smaller events and community initiatives.
Manage event logistics, vendors, sponsorship fulfillment, ticketing, guest communications, budgets, schedules, promotional materials, and on-site operations.
Recruit participating restaurants, businesses, volunteers, and event partners; oversee silent auctions, raffles, and donated experiences.
Research coastal conservation initiatives and aligned nonprofit organizations, and develop relationships with environmental organizations and restoration partners.
Organize community beach cleanups and other environmental stewardship initiatives; identify volunteer opportunities and coordinate TCC's participation in local conservation events.
Represent TCC at community events, volunteer activities, and partner initiatives, and support awareness of coastal conservation and community involvement.