Director of Operations and Budget

Yeshiva University•New York, NY

2d•$135,000 - $150,000•Onsite

About The Position

The Katz College of Science and Health seeks a Director of Operations and Budget to lead administrative services supporting faculty, researchers, and staff across four campuses in Manhattan and the Bronx. Reporting to the Dean, the Director is a hands-on member of the College’s leadership team and supervises three staff members: the Senior Academic Administrator for HR, the Budget and Planning Analyst, and the Procurement Specialist. The Director sets priorities, reviews work, makes decisions and approves transactions within delegated authority, and coordinates with University offices to resolve issues. The Director ensures that departments can access approved funding, hire and onboard personnel, make purchases, and use facilities ready for teaching and research. The role leads the administrative team; implements the operating budget; oversees HR administration, purchasing, payments, and research administration support; and coordinates facilities and campus operations. The position is based in midtown Manhattan and is performed in person four days a week. The Director visits the Bronx campus monthly, joins senior staff for a visit each semester, and travels to other College locations as operational needs require.

Requirements

At least five years of progressively responsible financial and administrative management experience, including budget implementation and oversight.
At least three years of staff supervision, including assigning work, evaluating performance, and developing employees.
Experience coordinating complex operations or projects across multiple units or locations.
Bachelor’s degree in business administration, finance, accounting, public administration, or a related field, or equivalent experience.
Ability to interpret financial reports, explain budget issues clearly, and recommend practical actions.
Strong organizational and communication skills, including following through on unresolved issues and coordinating work across offices.
Advanced Excel skills and experience with financial and HR systems.
Submit a cover letter, CV, and a list of three references.

Nice To Haves

Experience in a college or university, ideally in a dean’s office or academic unit.
Master’s degree in business, public administration, higher education administration, or a related field.
Experience supporting grants administration.
Experience coordinating facilities or capital projects.

Responsibilities

Supervise, coach, and evaluate three direct reports; set responsibilities, priorities, and service expectations; monitor work, address delays, arrange coverage, and establish procedures and approval routes.
Review administrative services, address recurring problems and delays, improve procedures in consultation with relevant offices, and keep the Dean and department leaders informed of significant issues, decisions, and resolution progress.
Coordinate the administrative team’s contributions to operational planning and accreditation reporting.
Work with the Dean and department leaders to translate approved priorities into spending plans and day-to-day budget decisions; ensure departments can access allocated funds and resolve funding or processing barriers with the University Budget Office.
Direct and review the Budget and Planning Analyst’s work on budget transfers, reconciliations, financial reports, forecasts, spending, balances, and variances; discuss trade-offs with leaders and recommend action to the Dean.
Recommend budget guidelines and allocation approaches for the Dean’s approval, implement approved decisions, and approve budget actions and expenditures within delegated authority.
Direct HR administration relating to searches, appointments and reappointments, onboarding, payroll coordination, and personnel records; plan for hiring needs and follow up on appointment, payroll, and system-access exceptions.
Coordinate staff performance review timelines and documentation with supervisors and HR; identify administrative staffing or workflow needs and recommend changes to the Dean and responsible leaders.
Direct procurement work on requisitions, purchase orders, invoices, reimbursements, and purchasing records; follow up on delays and exceptions with relevant University offices and department leaders.
Approve purchases and other transactions within delegated authority; coordinate contract review and purchasing requirements; implement approved P-card, travel, and expense procedures and address recurring processing problems.
Serve as the College’s administrative liaison to the Office of Sponsored Programs and coordinate support for proposal budgets, award account setup, purchasing, hiring, and financial reporting.
Review proposed awards’ financial and operational implications with principal investigators and the Office of Sponsored Programs; raise issues requiring decisions and resolve or refer administrative barriers.
Coordinate budgeting, disbursement, and tracking of the Dean’s internal grant awards.
Serve as the College’s main contact for University Facilities, Real Estate, IT, and Security; gather department needs and coordinate priorities and requests concerning space, maintenance, equipment, access, and campus readiness.
Represent the College on renovations, lab build-outs, and other capital projects; coordinate user requirements, track budgets and milestones, and escalate delays or decisions.
Track unresolved campus issues and follow through with responsible offices and vendors; inform faculty and staff about projects, service changes, and disruptions.