Dir of Instrumental Operations
About The Position
Temple University's Center for Performing & Cinematic Arts is searching for a Director of Instrumental Studies. This role provides wide-ranging day-to-day support to the faculty, staff, and students within the Instrumental Studies department. Responsibilities include coordinating financial transactions, contracts, travel, and purchasing activities, processing payments, preparing and routing agreements, coordinating travel for guest artists, monitoring departmental budgets, processing purchase orders, and ensuring timely submission of contract documentation. This position also serves as the Instrumental Ensemble Librarian, overseeing the acquisition, organization, preparation, distribution, and preservation of music for the university's instrumental ensembles. This includes managing a library supporting various instrumental programs, coordinating music purchases and rentals, maintaining inventories, supervising graduate assistants, conducting research, and collaborating with faculty and conductors.
Requirements
- Bachelor’s degree required.
- Minimum of 4 years of student/administrative experience in a higher ed setting.
- An equivalent combination of education and experience may be considered.
- This position does require a background check.
Nice To Haves
- Master’s degree preferred
- Music degree preferred
Responsibilities
- Provides comprehensive accounts payable and administrative support for the Instrumental Department.
- Coordinates financial transactions, contracts, travel, and purchasing activities.
- Processes payments for independent contractors, vendors, faculty reimbursements, and student assistantships.
- Prepares and routes Professional Services Agreements (PSAs) and adjunct contracts.
- Coordinates travel and lodging arrangements for guest artists, clinicians, and faculty.
- Monitors departmental budgets and expenditures.
- Processes purchase orders and departmental purchases.
- Ensures timely submission of contract documentation and payment authorizations.
- Maintains accurate financial records and ensures compliance with university policies and procedures.
- Serves as a key administrative resource in support of departmental operations.
- Serves as the Instrumental Ensemble Librarian.
- Oversees the acquisition, organization, preparation, distribution, and preservation of music for the university's instrumental ensembles.
- Manages a comprehensive library supporting orchestral, wind band, jazz, chamber, opera, percussion, and conducting programs.
- Ensures performance materials are accurate, complete, and available for rehearsals, performances, auditions, and academic instruction.
- Coordinates music purchases and rentals.
- Maintains library inventories and digital archives.
- Supervises graduate assistants.
- Conducts editorial and musicological research.
- Collaborates closely with faculty, conductors, and publishers.
- Performs other duties as assigned.
Benefits
- Full medical, dental, vision coverage
- Paid time off
- 11 Paid Holidays (including the day after Thanksgiving & winter break)
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
- A generous retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Director
