Director of Health Information Services

Gogebic Medical Care Facility•Wakefield, MI

3d•Onsite

About The Position

This role is responsible for managing health information services within the facility. Key functions include maintaining resident records for completeness and accuracy, coding diagnoses, managing computerized indexes, overseeing quality assurance, and acting as a gatekeeper for various government and in-house computer systems. The position also involves IT support for facility-wide systems and coordinating physician rounds. Confidentiality and compliance with all facility policies and procedures are paramount.

Requirements

Comply with all Facility policies and procedures.
Comply with all policies and procedures as may be established by your supervisor.
Comply with all safety, universal precautions and infection control policies and procedures.
Present a friendly, calm, cooperative, and positive manner.
Arrive to work as scheduled and consistently demonstrate dependability and punctuality.
Obtain continuing education relating to the requirements of health information technology.
Maintain licensure as a Registered Health Information Technologist (National Credential).
Communicate effectively in person, on the telephone, and in writing.
Possess an Associate Degree in medical records or related field, or equivalent work experience.
Be proficient in the operation of computers and dictation equipment.
Be certified as a Registered Health Information Technologist or be eligible for certification.
Experience in transcription and medical terminology and ICD-10-CM Coding.

Nice To Haves

Minimum of two years’ experience in the medical record field
Minimum of one-year experience in a supervisory capacity
Computer Support
Billing Support Corporate Compliance Officer Designee
Nursing Administrative Assistant Designee
Will act as Privacy and Security Officer for HIPAA

Responsibilities

Coordinate and oversee Quality Assurance and QAPI meetings.
Provide appropriate medical record reports to the Quality Assurance Committee & QAPI.
Supervise and support daily needs of facility Ward Clerk(s).
Transcribe physician dictation to include resident’s history and physical, discharge summary, progress notes, correspondence and reports.
Assign medical record number to resident & maintain established numbering system for record identification.
Maintain resident records to assure completeness, accuracy and internal consistency for the current and discharged resident.
Code resident diagnosis according to ICD-10-CM on admission and update as needed.
Maintain Computerized Master Resident Index & Residents Register according to the needs of the facility, following the established nomenclature and classification systems.
Setup & act as gatekeeper for various Gov't Websites (i.e. CHAMPS, Matrixcare, Webdenis, etc.).
Act as gatekeeper for IN-HOUSE computer programs i.e. ECS, Outlook, MS Office, SupplyHawk, Policy Stat, Accushield, Retail Tracker, Dial-My calls, Cloud Badging, MS-365 Management Console, UP Rehab/NetHealth, Alibi Surveillance Camera System, VISIONLINK/COMPASS Alarms Systems, NGS Medicare Connex LSO (Local Security Officer) etc.
Act as gatekeeper for NHSN.
Address all I.T. issues as they occur throughout Facility for all departments (this is 24-7) – this includes but is not limited to ECS charting software, Matrixcare EF/Res Med/Time Tracker/Retail Tracker, Accushield, Up Rehab Net Health, ePremis, MS Office 365 Admin Suite, Policy Stat, Cloud Badge Program, Dial-My-Calls program.
Setup monthly round for AveleCare (formerly Telehealth Solutions) Physician – using Webside Connect website scheduling app. (This can also be more often than monthly.)
Download & Submit monthly meter readings to CBS for Multi-Function Printers.
Download progress notes from AveleCare (formerly THS) Web Portal.
Communicate & coordinate monthly rounds by AltoPiano Medical Associates. Also enter visit/rounding dates and download progress notes when needed.
Maintain filing system for records.
Maintain secondary record systems.
Maintain overall control and preservation of records.
Maintain record retention log and supervise destruction of records.
Maintain and control the release of information of medical records.
Update HIS Department policies and procedures.
Update resident information in nursing computer.
Assemble admission record and record information on admission card; initiate all required forms for the resident chart.
Review resident records for concurrent analysis and quality assurance purposes.
Review contents of the medical record and purge according to procedures.
Assemble the “closed medical record” upon resident discharge and death.
Fax messages to physicians, pharmacy, and other agencies as needed.
Maintain physician visit schedule and Medicare Daily Documentation Form.
Maintain confidentiality.
Shred confidential papers.
Assist in maintaining list of residents on chemical restraints monthly.
Fax Medicare certification and recertification forms to physicians.
Maintain Facility Form Book.
Support Hilltop Herald.
Maintain Facility Signature/Initial Form.
Participate/develop in-services re: Medical Records and HIPAA & Computer Programs/Systems.
Requisition supplies, as needed.
Maintain a clean, orderly, and safe work environment.
Immediately report malfunctioning or unsafe, or suspected malfunctioning or unsafe, equipment or conditions to supervisor.
Attend and/or instruct required in-services.
Attend required meetings.
Other duties may be assigned.