Director of Graduate Program in Health Administration

University of Chicago•Chicago, IL

7d•Hybrid

About The Position

This individual in this part-time, benefits-eligible position directs the Graduate Program in Health Administration and Policy (GPHAP) which serves students across five schools: the Crown School of Social Work, Policy, and Practice; Booth School of Business; the Law School; Pritzker School of Medicine; and Harris School of Public Policy. GPHAP includes both a U.S. and global health track. The Director serves as the primary contact with approximately 90 students regarding recruitment and participation in the program. The Director is engaged in student orientation, tracking completion of GPHAP requirements, placements in internships, and coordination and management of connections to over 1000 GPHAP Alumni. The Director communicates with staff and faculty across all five participating schools for recruitment and to connect GPHAP students to interdisciplinary activities across the university and the medical center. The Director works with entities across the university such as the Deans of Students at all the schools to communicate how GPHAP connects to the requirements of their programs, the University Registrar to assure that GPHAP certification is reflected on student transcripts, and the Chief of Staff to executive leadership at UChicago Medicine to coordinate summer internships at the medical center. The Director manages communications to GPHAP students, which include a weekly newsletter, the GPHAP website, canvas site, listservs, and social media. The Director manages the activities of a student intern during the academic year. The average weekly hours of the position are 20/week, with variations based on peak times and weekly activities, as approved in advance from the manager. The individual will be paid based on actual hours worked, as this is position is designated as non-exempt per the Fair Labor Standards Act.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Nice To Haves

Master's degree in a health-related field.
Five years of experience in the health care industry; some exposure to both US and global health policy issues.
Experience working for university-level academic programs.
Microsoft Suite (Outlook, Word, Excel, Access, PowerPoint).
Openness to learning new skills such as budgeting software and uses of AI as appropriate.
Long-term and short-term strategic planning and programmatic development thinking.
Ability to work well with a wide range of constituencies--faculty, students, staff, alums, community partners and employers.
Experience working with graduate students.
Ability to work both independently and as part of a team.
Multi-task, plan and prioritize to simultaneously meet multiple program and organizational goals.
Meet deadlines; maintain confidentiality, and problem solve.
Focus on continuous process improvement and operational efficiency.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to function well in a high-paced and at times stressful environment.

Responsibilities

Works with Academic Director to develop program strategy.
Works with Academic Director to plan events and programmatic initiatives.
Responsible for implementing events and programmatic initiatives, which includes reaching out to key UChicago Medicine and community partners to develop summer internships, research assistantships, and independent student projects.
Leads and organizes the admissions to GPHAP process including recruitment through participating schools, admission, review, and acceptance.
Plans an orientation session each year for incoming GPHAP students.
Plans the academic event calendar ideally in the summer for the following academic year in consultation with the Academic Director.
Coordinates and manages connections to over 1000 GPHAP Alumni and facilitates meetings for students with Alumni as part of GPHAP’s mentorship program.
Communicates with alumni to receive program feedback and to develop alumni programing.
Plans and conducts fall quarter follow up meetings with second year students to make sure students are on track with program requirements; hold end of winter quarter meetings with second year students to confirm courses and make sure they are on track to receive GPHAP Certificate.
Connects current students to GPHAP alumni and creates networking opportunities and mentoring opportunities for alumni with students including at least one major Alumni/Student networking gathering.
Stays up-to-date on challenging issues in health care to ensure that programming for GPHAP students is relevant and will help them make a positive impact when they graduate.
Conducts informational sessions at the participating schools to inform incoming students about GPHAP.
Places students in internships including Research Assistantships; Erikson Fellowships; and, in collaboration with the Academic Director, Quern and Brown Fellowships.
Authorizes payments of stipends to GPHAP students.
Works with staff at the Crown School to implement and support the program including the Dean of Students office, IT, HR, Development, Finance and Budgeting, and Meeting Support.
Learns expense software and runs monthly expenses for report out to Academic Director.
Develops Budget proposal for each fiscal year in consultation with the Academic Director.
Participates in staff meetings at the Crown School.
In collaboration with the Academic Director, identifies students for Erikson, Quern, and Brown Fellowships and distinguished awards at year-end.
Advises students as needed; writes letters of recommendation for students and alumni as appropriate.
Works with the Academic Director to convene the GPHAP Advisory Board, as needed.
Maintains essential historical records for the program, and updates processes and procedures as needed.
Manages a student worker who perform operational and administrative tasks.
Confers the GPHAP Certificate after careful audits that all requirements have been completed, transmits names to the University Registrar, and works with the Academic Director to hold a special GPHAP Certificate Ceremony at the end of each academic year.
Uses in-depth knowledge and experience to administer the delivery of services to program participants and/or beneficiaries such as communicating with programs sponsors and academic advising for undergraduate students.
Develops and communicates program priorities and performance standards and assesses operations using these criteria.
Plans and conducts quality assurance reviews and recommends changes as appropriate.
Manages program budgets and recommends or makes budgetary recommendations.
Has a deep understanding when interacting with faculty, researchers and staff for committee work or information.
Performs other related work as needed.