Director of Fleet Management (Management Analyst III)

Fairfax County•Fairfax (Ej28), VA

1d•Onsite

About The Position

The Fleet Director is responsible for over 1400 vehicles and is responsible for setting strategic and operational goals for the fleet section. Makes decisions regarding vehicle acquisition, inventory and replacement based on the department’s needs and demands. This position is the primary liaison with the Department of Fleet Management (DFM), other county entities, internal customers, and external vendors on fleet matters and oversees the proper preventive maintenance, quality control and work readiness of all department vehicles. Manages budget preparations and administration for the section and provides guidance, recommendation and advise to departmental managers. Supervises, coordinates and manages the work of staff as well as the organization of the fleet. Provides complex data analysis and reporting of fleet expenses, vehicle performance, tracking and utilization. Writes, edits, finalizes reports and presentations and presents findings and recommendations to department senior managers and leadership. The fleet director is knowledgeable in fleet industry software systems, DMV and DOT regulations and vehicle equipment safety protocols for sworn police officers. This position performs in the functional areas of Business Management, Fleet Management, Procurement, and Inventory Management.

Requirements

Graduation from an accredited four-year college or university with a bachelor's degree in a field related to the assigned functional area.
Four years of professional work experience within the functional area.
Valid driver's license (Required at the time of application).
Knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned.
Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management).
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services.
Ability to identify possible solutions for solving business problems.
Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization.
Ability to make oral presentations to department management, other departments, or the public.
Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration.
Ability to use word processing and presentation software to prepare documents.
Ability to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data.
Ability to supervise and train staff.
Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.
Ability to input, access, and retrieve information from a computer.
Ability to discern color.
Ability to stoop, bend, reach, squat, and kneel.
Ability to travel to various locations throughout Fairfax County to provide coverage, attend meetings and trainings.
Ability to perform all duties with or without reasonable accommodations.

Nice To Haves

Associate degree or higher from an accredited university or college.
Prior law enforcement or military experience.
Excellent interpersonal, communication, and decision-making skills.
Demonstrated record of establishing and maintaining effective working relationships.
Four or more years of experience with fleet management.
Four or more years of experience with budgets and contracts management.
Four or more years of experience in direct supervision of staff.
Strong interpersonal abilities to communicate effectively and clearly with a diverse population.
Ability to establish and maintain collaborative connections with internal and external partners.
Ability to work independently and on interdisciplinary teams.
Proficiency in Microsoft Office suite particularly MS Word, MS PowerPoint, and MS Excel.
Bilingual in English and another language.

Responsibilities

Setting strategic and operational goals for the fleet section.
Making decisions regarding vehicle acquisition, inventory and replacement.
Serving as the primary liaison with the Department of Fleet Management (DFM), other county entities, internal customers, and external vendors on fleet matters.
Overseeing the proper preventive maintenance, quality control and work readiness of all department vehicles.
Managing budget preparations and administration for the section.
Providing guidance, recommendations, and advice to departmental managers.
Supervising, coordinating, and managing the work of staff and the organization of the fleet.
Providing complex data analysis and reporting of fleet expenses, vehicle performance, tracking, and utilization.
Writing, editing, finalizing reports and presentations, and presenting findings and recommendations to department senior managers and leadership.
Designing, developing, and coordinating ongoing department programs and special projects.
Performing a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity.
Coordinating and managing the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects.
Planning, organizing, and coordinating changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.).
Planning and conducting or overseeing studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs.
Serving on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems.