Director of Financial Services

Edgecombe Community College • Tarboro Campus, NC

6d

About The Position

Exercise advanced oversight over multi-faceted business office operations to include, but not limited to, planning, organizing, and supervising the operations of the business office; maintaining operational financial records, overseeing student billing, collections, accounts payable, and purchasing cycles; preparing or reviewing budget and journal entries, and assisting with a variety of related reports and analyses; assist the Vice President of Administrative Services as directed.

Requirements

• Bachelor's degree in accounting, business administration, or business-related field with a thorough knowledge of accounting principles and procedures
• 3+ years of progressively responsible experience in managing processes and staff.
• An understanding of key accounting concepts and internal controls
• Intermediate knowledge of using excel spreadsheets.

Nice To Haves

• Advanced degree in accounting or business
• Experience in a Business Office of a North Carolina Community College.
• Experience with Colleague or a similar Higher Education ERP.

Responsibilities

• Supervise the cashier, accounting technicians, campus store manager, and purchasing and shipping/receiving manager to ensure the goals, objectives, and needs of the college are being met and perform annual evaluations of direct reports.
• Verify financial reports including, but not limited to, monthly, quarterly, fiscal year-end and calendar year-end reports; and 1098Ts, and 1099s processed by accounting staff.
• Prepare budget and journal entries as needed and authorized by the Vice President of Finance and Administrative Services.
• Review, validate, and enter budget and journal entries prepared and authorized by the Vice President of Finance and Administrative Services or the Staff Accountant.
• Assist the Vice President of Finance and Administrative Services as needed with year-end financial statements and other financial documents.
• Serve as a reviewer of the prepared year-end financial statements and other financial documents.
• Prepare, review, and keep updated the documented internal processes and procedures of the Business Office and ensure adequate cross training on these processes and procedures occurs.
• Monitor cash balances in all funds and request cash certifications of State funds monthly.
• Serve as the primary backup to draw down funds from the Department of Education Grants Management System (G6), NSF Research.Gov, and other state/federal systems in the absence of the Vice President of Finance and Administrative Services.
• Post budgets as directed by the Vice President of Finance and Administrative Services.
• Review accounts receivable reconciliations monthly.
• Review other reconciliations monthly as directed by the VP of Finance and Administrative Services.
• Ensure routine reconciliations of Due To/From(s) and other cash balance exceptions for the 212 reporting.
• Ensure monthly sales tax return is submitted.
• Generate invoices and billing for funds due Edgecombe Community College from financial aid and grant awards, restricted programs and special activities.
• Assist Vice President of Finance and Administrative Services by evaluating the effectiveness and efficiency of operations and promoting professional growth and effective teamwork among business office staff.
• Assist auditors in ensuring sound fiscal controls.
• Evaluate and test all patches relating to finance for approval to be put in Production.
• Review cash management plan annually.
• Perform other related duties incidental to the work described herein.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager