Director of Financial Operations

CHARTER OAK HEALTH CENTER INC•Hartford, CT

9d•$120,000 - $140,000•Onsite

About The Position

The Director of Finance & Operations (DFO) provides regional leadership over all financial, administrative, and clinical support operations across a multi-site network. Reporting directly to the Controller and collaborating with the CEO and Board of Directors, as needed, this leader is responsible for safeguarding the organization's non-profit funding architecture while utilizing eClinicalWorks (eCW) to drive data transparency, medical billing efficiency, compliance, and optimized regional resource allocation.

Requirements

BA in Accounting, Finance, Business Administration or related field
5-8+ years experience deep technical accounting experience
3-5+ years of financial leadership experience preferably in healthcare and/or non-profit sectors
Knowledge of accounting systems like FundEZ, Sage, Great Plains, Oracle Netsuite, etc. as well as HRIS systems like Paycom, Paylocity, BambooHR, or UKG
Strong leadership skills
Excellent analytical and problem-solving abilities
Demonstrated ability to work and interact with departments throughout the organization
Exceptional written and verbal communication skills
Knowledge of GAAP and internal controls
Proficiency with Microsoft Office and accounting software
Strong organizational and time management skills
Thorough knowledge and understanding of accounting, balancing and reconciliations

Nice To Haves

MBA is preferred
CPA designation is preferred

Responsibilities

Overhaul and direct the end-to-end medical revenue cycle management (RCM) within the eClinicalWorks platform across all regional clinics; supervise medical billing, insurance provider claims, Medicaid/Medicare reimbursements, and sliding-fee scale compliance.
Manage complex matrixed tracking of restricted and unrestricted funds, HRSA/federal grants, and private philanthropic allocations across individual site budgets under Uniform Guidance rules.
Partner with the Controller in the preparation of unified, multi-site monthly, quarterly, and annual financial statements, providing regional performance analysis, variance tracking or other reports requested to executive leadership.
Serve as the primary liaison for independent annual financial audits, corporate filings, and the accurate preparation of IRS Form 990 for multi-facility operations.
Use standard GAAP practices to ensure appropriate and accurate record keeping.
Reconcile, control and store payroll Register, 1099 Misc., W-2 statements and fixed assets Register.
Ensures general ledger accounts are reconciled to their related payroll, accounts receivable, accounts payable and fixed assets subsidiary ledgers and adjustments to the general ledger or subsidiary ledgers are made accordingly.
Responsible for the system of internal controls over procedures and systems to ensure accuracy and security of financial records and source documents in addition, responsible for running reports and any enhancements to the Accounting system.
Responsible for State and Federal budget and financial reporting as well as cash drawdown.
Supervision and professional development of a 5–7-person team.
Responsible to monitor and reconcile cash account balances monthly and ensure the proper controls over all cash accounts.
Responsible to review and authorization for the addition of new vendors, rendering inactive certain older vendors and ensuring that the A/P subsidiary ledger is reconciled with the general ledger, including significant vendors.
Provide financial support and guidance for retirement/403(b) plan and flexible accounts program.
Oversees the processing of payroll.
Assists with providing support to other departments and external agencies for any documentation required in support of independent audits, state audits, EEO Program audit, etc.
Must maintain appropriate attendance.
Performs miscellaneous duties as required by management.
Oversee day-to-day administrative infrastructure, clinic logistics, emergency planning, and workflow efficiency for all regional health network sites.
Direct the technical deployment, reporting structures, and optimizations of the eCW Electronic Health Record (EHR) platform to guarantee cross-clinic data consistency and clean fiscal reporting.
Negotiate high-volume regional vendor agreements, supervise asset scaling, and manage the technical evaluation, leasing, and maintenance of high-value clinical medical hardware.