Director of Facilities

Silicon Valley International School • Palo Alto, CA

3d • $13,000 - $170,000 • Onsite

About The Position

Silicon Valley International School (INTL) is seeking a Director of Facilities to manage the school’s plant services, facility use, maintenance and renovation of buildings, grounds, landscaping, custodial services, construction activities, and security systems. This role involves both operational and strategic oversight of the school’s physical assets and properties. The Director will also serve as the school’s Americans with Disabilities Act (ADA) coordinator, OSHA safety officer, and the primary contact for regulatory agencies to ensure compliance with all applicable codes, laws, and regulations. Key responsibilities include identifying future facility needs, ensuring adherence to maintenance programs, responding to immediate maintenance issues, and leading the school’s sustainability efforts. The position reports to the Chief Financial and Operations Officer.

Requirements

• 10-15 years of previously related experience is required.
• Understand and follow oral and written instructions.
• Must have TB clearance prior to the start of employment and current vaccinations as required by licensing or other state-required legislation.
• Ability to obtain the O.S.H.A. certification within 90 days of employment and apply working knowledge of O.S.H.A. requirements to your daily schedule.
• Must pass federal and state criminal background checks and have the ability to work in a licensed daycare facility.
• Must possess a valid CA driver’s license and maintain automobile insurance at all times.

Nice To Haves

• A college degree is preferred.

Responsibilities

• Provides leadership for the School’s facility assets and operational needs, driven by the school’s Strategic Plan and daily operational activities.
• Provides leadership, supervision, and support for all landscaping, security, and custodial services. Develops campus maintenance standards to ensure quality control. Encourages staff professional development through training, goal setting, and performance reviews. Determines the need for and hires temporary employees.
• Provides the site directors guidance and leadership, ensuring all health and safety requirements are met.
• Provides reports on all areas of the physical plant, bringing technical expertise, advice, and experience in building and grounds management, planned maintenance, energy management, and maximizing the use of facilities.
• Manages the daily needs for all building and construction projects.
• Creates, oversees, and manages all aspects of the equipment replacement and building maintenance program funded by the school’s facilities budget and PPRSM reserve.
• Works directly with other administrators to understand and support the evolving facilities needs related to personnel changes, program development, and curriculum growth.
• Investigates and resolves building maintenance issues, concerns, and trends.
• Formulates long-range maintenance and facility goals.
• Protects, maintains, and enhances the facilities and related assets of the school in a safe and efficient manner, including buildings, grounds, furniture, fixtures, fire safety and security equipment, and maintenance equipment and supplies. Safeguards related plans, documents, and files.
• Stays abreast of the changing needs of INTL’s curricular, co-curricular, and camp programs in order to respond in a timely manner to any necessary changes in facilities or operating services.
• Partners with the Principals and Human Resources to rectify any ADA needs or accommodations required to meet compliance regulations.
• Develops staff training programs to ensure that the school remains in compliance with these regulations.
• Solicits bids for evaluation. Recommends outside contractors, when needed, and monitors their performance.
• Oversees purchasing and inventory of equipment and supplies for maintenance, grounds, security, and custodial services, ensuring adequate inventory of all necessary supplies and parts.
• Actively works to identify and implement energy-saving measures.
• Collaborates with department leaders regarding events, ensuring facilities staffing coverage is scheduled as requested, participating in the event planning and set-up, etc.
• Leads the facilities team by example, including working side by side with the team to complete projects (maintenance, set-up, cleaning, etc.).
• Evaluates the school’s security program on a continuing basis, recommending and leading changes as needed. Works with administrators, faculty, and staff to coordinate any special security needs necessary for meetings or school events. Takes a leadership role in the safety and emergency operations of INTL, including planning and drills. Participates in the activities of the school’s Safety Committee.
• Collaborates in managing all health and safety processes, best practices, supplies, and training, as well as compliance with all local, state, and national agencies. Partners with the Head of School, the Division Heads, and other administrators as needed.
• Interprets and directs the school’s safety program to ensure compliance with applicable federal, state, and local environmental and safety regulations, including OSHA, EPA, etc.
• Develops and implements strategies to minimize property loss. Manages distribution and collection of keys.
• Jointly with the Chief Financial Officer, develops operating and capital budgets for facilities, including annual, long-term, and project budgets. Responsible for cost and budget control.
• Reviews purchase orders for budget, choice of vendor, proper approval, and bids or quotes when required.
• Develops project specifications, solicits project bids, and consults, as necessary, with trade and contractor representatives for school repairs and maintenance.
• Works with the school’s technology staff to plan and adopt hardware, software, and associated training related to technology upgrades that support the school’s physical plant operations.
• Manages additional projects or responsibilities as directed by the CFO or Head of School.

Benefits

• Employer-paid medical, dental, and vision insurance for the employee only
• Employer-paid short-term & long-term disability, life insurance, and an employee assistance program
• 10 days of paid sick leave
• 6 weeks of paid time off
• 7 days of paid holidays during the school year
• Professional development tailored to teacher needs/interests and aligned with school mission
• 403(b) retirement plan with a generous employer match after 2 years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: Associate degree