Director of Facilities Operations and Planning
About The Position
Provide strategic leadership and oversight for the Division of Libraries' physical spaces, building operations, maintenance, and capital projects. Serve as the primary divisional partner for day-to-day facilities matters and the long-term stewardship of the Libraries' physical footprint. Support a wide range of spaces, including common areas, study environments, offices, specialized collections and research centers, classrooms, galleries, event spaces, and high-density storage facilities. Work collaboratively with the Libraries’ Senior Leadership team, departments, staff, and committees, as well as central campus partners such as Capital Projects and Facilities and Campus Safety. Build strong working relationships across these groups to identify needs, coordinate solutions, and maintain spaces that are safe, accessible, welcoming, and functional for the NYU community. Lead the development and implementation of the Division of Libraries' Comprehensive Space Plan with key stakeholders. Ensure that library environments continue to adapt to the evolving needs of students, faculty, and researchers. Lead the Libraries’ Facilities Operations team, oversee the facilities budget and externally allocated funds, gifts, and grants, and manage vendor contracts and relationships. Provide reports and updates to Libraries’ Senior Leadership and other stakeholders. Coordinate emergency preparedness and building-level response planning to protect the community and safeguard the Libraries’ collections and assets.
Requirements
- Bachelor's Degree or equivalent in Facilities Management, Business Administration, Engineering, Architecture, Project Management, or a closely related field (or an equivalent combination of education and professional experience).
- 7+ years Progressive professional experience in space planning, construction project management, facilities management, or building operations ideally within a complex, multi-stakeholder, or highly decentralized institutional environment.
- Excellent oral and written communication skills with proficiency in Google Suite and common office software.
- Ability to simultaneously manage multiple projects and administrative demands.
- Experience in direct supervision of personnel.
- Experience with project management, including the ability to analyze and edit building plans and specifications.
- Ability to create and maintain collaborative and productive work relationships to achieve goals in a complex organization.
Nice To Haves
- Master's Degree Engineering, construction management, or a related field.
- 10+ years Progressive professional experience in facilities management, building operations, space planning, or construction management with a significant portion of that time spent leading operations within higher education, libraries, museums, healthcare, or public sector institutions.
- Technical proficiency in AutoCAD for space planning and asset management.
- Direct knowledge of environmental controls management systems and an understanding of the criticality of climate-controlled environments in the care of cultural heritage collections.
- Working knowledge of NYC building code, life-safety regulations, and accessibility guidelines (ADA).
- Strong cross-departmental negotiation and communication skills to resolve facilities issues.
Responsibilities
- Provide strategic leadership and oversight for the Division of Libraries' physical spaces, building operations, maintenance, and capital projects.
- Serve as the primary divisional partner for day-to-day facilities matters and the long-term stewardship of the Libraries' physical footprint.
- Support a wide range of spaces, including common areas, study environments, offices, specialized collections and research centers, classrooms, galleries, event spaces, and high-density storage facilities.
- Work collaboratively with the Libraries’ Senior Leadership team, departments, staff, and committees, as well as central campus partners such as Capital Projects and Facilities and Campus Safety.
- Build strong working relationships across these groups to identify needs, coordinate solutions, and maintain spaces that are safe, accessible, welcoming, and functional for the NYU community.
- Lead the development and implementation of the Division of Libraries' Comprehensive Space Plan with key stakeholders.
- Ensure that library environments continue to adapt to the evolving needs of students, faculty, and researchers.
- Lead the Libraries’ Facilities Operations team.
- Oversee the facilities budget and externally allocated funds, gifts, and grants.
- Manage vendor contracts and relationships.
- Provide reports and updates to Libraries’ Senior Leadership and other stakeholders.
- Coordinate emergency preparedness and building-level response planning to protect the community and safeguard the Libraries’ collections and assets.
Benefits
- NYU considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
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What This Job Offers
Job Type
Full-time
Career Level
Director
