Assistant Director of Facilities, Planning and Management

San Joaquin Delta College•Stockton, CA

1d•Hybrid

About The Position

Under the direction of the Executive Director of Facilities Planning and Management, this role assists in planning, directing, managing, and overseeing the District’s facility, construction maintenance, facilities maintenance, and operation programs. The position involves supervising, monitoring, reviewing, and auditing the construction of new buildings and facilities, as well as the reconstruction of existing ones. It also oversees, monitors, and evaluates maintenance, custodial, grounds, and energy management activities for all District sites. This is a management-level class that requires frequent and independent interaction with administration, staff, students, the public, and regulatory agencies, along with direct or indirect supervision of lower-level technical and maintenance operations personnel.

Requirements

Knowledge of principles, practices, and trends in higher education with particular reference to facilities planning and utilization, including research or program evaluation.
Knowledge of principles, goals, and objectives of community college administration.
Knowledge of Federal and State laws governing California Community Colleges as they relate to facilities planning and utilization.
Knowledge of data management, storage and retrieval systems.
Knowledge of legal mandates, policies, regulations, and procedures that govern District operational processes.
Knowledge of principles, methods, techniques, and strategies, pertaining to construction management and maintenance programs; policies, procedures, equipment, materials and supplies related to planning, construction, operation, maintenance and repair of facilities and grounds.
Knowledge of basic principles of construction estimating, bid preparation and review; methods of estimating costs for supplies and equipment.
Knowledge of legal mandates; district policies, regulations, operational procedures, methods techniques; project management and computer software technology.
Knowledge of the use of tools, equipment, supplies, practices, and methods associated with facilities and grounds maintenance work.
Knowledge of modern computers and software programs, including spreadsheets, word processing, electronic mail, and department specific programs; and office equipment and methods.
Knowledge of general principles of maintenance, repair and operations of electrical/mechanical systems and equipment and heating/ventilation/air conditioning (HVAC) systems and equipment.
Knowledge of principles and practices of budgets and accounting.
Knowledge of basic operations, services, and activities of a hazardous waste removal program.
Knowledge of management, supervisory, and leadership concepts, practices, methods, and techniques.
Ability to effectively and efficiently assist with the planning, organizing of the functions and activities of facility planning, construction, and maintenance program.
Ability to plan, organize, assign, direct and evaluate the functions and activities of the construction process.
Ability to maintain an effective data management, storage and retrieval system.
Ability to understand and carry out oral and written directions with minimal accountability controls.
Ability to effectively use tools, equipment and supplies related to the maintenance of buildings and grounds.
Ability to interpret building plans and specifications.
Ability to estimate costs of building repairs, alterations and maintenance work.
Ability to effectively supervise and train staff.
Ability to use judgement and make decisions in an independent, sound, and logical manner.
Ability to communicate both orally and in writing in an effective and articulate manner.
Ability to support the District in achieving its mission, vision, and strategic goals as appropriate.
Ability to focus on student success, service excellence, and willingness to assist colleagues District-wide.
Ability to establish and cooperative and effective working relationships with all employees and others encountered in the course of work.
Ability to demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.
A valid Class "C" California Driver's License is required by the time of appointment.
The incumbent may be required to work evenings (including attending board meetings), and other irregular hours including weekends and holidays.

Responsibilities

Assist in coordinating contracted work with architects, engineers, inspectors, local government officials, and others pertaining to construction of District Facilities.
Assist with representing the District in working with the state, county, and the city land use and planning agencies.
Assist in developing, submitting, and accounting for all documents required by the State of California Chancellor’s Office for state funding.
Assist with planning, organizing, coordinating, and directing the construction, maintenance, repair, and remodeling of District facilities.
Assist with monitoring contractors providing construction and maintenance related services to ensure adherence to project specifications, timelines, and appropriate standards of performance.
Assist with determining operational policies, guidelines, priorities, and the scheduling and control of various ongoing and major construction and reconstruction projects.
Assist with planning, organizing, and directing facility and equipment preventative maintenance programs, including implementation and maintenance of a systemized data management, storage and retrieval system.
Participate in maintaining a cost effective and cost beneficial operational mode, and to ensure that appropriate quality control and performance standards are maintained.
Assist with managing the budget for capital outlay, scheduled maintenance, hazardous substance, local, and maintenance budgets for the District as they relate to construction and maintenance.
Coordinate work activities between department units, contractors, and other campus groups through oral and written communications; inspect work performed and resolve deficiencies as needed.
Prepare and maintain a variety of narrative and statistical reports, specifications, records and files related to assigned activities.
Assist in the assignment, coordination, and review of the activities of architects, engineers, and consultants for construction and maintenance projects.
Ensure a safe environment for students, faculty, and staff through inspections and in collaboration with the shared governance committees; perform inspections of buildings and grounds to check on the need for maintenance and repair, building safety, ADA compliance and conformity with fire regulations; and determine the need for repairs and establish work priorities.
Interpret policies, operational regulations, and procedures impacting Facilities and management staff; provide direction to managers regarding OSHA regulations pertaining to general worksite safety issues.
Communicate with other administrators, personnel, and contractors to coordinate activities and programs, resolve issue and conflicts and exchange information.
Recommend improved methods and changes as appropriate.
Operate a computer and other office equipment as assigned; operate various equipment and tools used in assigned areas.
Supervise, train, and evaluate personnel; supervise staff training; prepare evaluation reports; review and discuss staff requirements and performance with employees.
Attend and conduct a variety of meetings as assigned; conduct presentations to groups; represent the District with outside organizations and agencies, including regulatory, local, state, and federal governments.
Assure a safe environment for students, faculty, and staff by inspecting and working with the safety committee.
Perform periodic inspections of building and grounds to check on the need for maintenance and repair, building safety, ADA compliance and conformity with fire regulations; determine need for repairs and establish work priorities.
Assist with developing and administering preventive maintenance program and related records, including preparing detailed procedures and work instructions, scheduling, monitoring equipment operations, and entering data into appropriate system.
Assist in assembling and collecting facilities planning and operations documents for preservation, including technical manuals, maintenance schedules, equipment replacement program, vendor files, maintenance work orders, purchase orders, and others.
Maintain positive working relationships with the vendors/contractors, students, the community and various departments within the District.
Assure compliance with established building codes, safety laws and regulations, timelines, and standards of quality.
Secure estimates for work to be performed by outside sources; check to be sure work is properly completed.
Review completed contract work for acceptability.
Plan, coordinate, organize and manage the energy budget, state reporting, management and controls, boilers, pressure tanks and energy equipment for the District.
Assist with developing of the District’s five-year scheduled maintenance programs; confer with college facilities managers to develop project plans and priorities; formulate preventive maintenance plans to assure proper care of District grounds and facilities.
Serve on campus and District committees, task forces, and other work groups; maintain positive public relations with the larger community.
Assist with developing and implementing techniques to improve departmental policies and procedures, increase efficiencies, optimize opportunities and maintain state-of-the-art practices; maintain current knowledge of technological advances in the field.
Assume the duties of the Director, Facilities Planning and Management, in the absence of the Director and as assigned.
Receive and respond to emergency calls affecting facilities operations; assign personnel and equipment necessary.
Research, develop and administer guidelines and an emergency plan for small gas pipe line system consistent with federal and state requirements.
Assist with maintaining space inventory and Facilities assessment District wide and confer with the division deans regarding building and room dedication.
Perform related duties and responsibilities as assigned.