ASSISTANT DIRECTOR OF FACILITIES MANAGEMENT

The Hospital Authority of Miller County•Colquitt, GA

4d•Onsite

About The Position

The Assistant Director of Facilities Management supports the development, implementation and administration of the physical plant, grounds, utilities and systems/equipment of all Hospital Authority of Miller County (HAMC) entities through effective utilization of personnel and materials, as directed by the Director of Facilities Management. Performs all job responsibilities in alignment with the mission and vision of the organization. Makes decisions that are guided by precedents, policies, and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. Addresses problems that are highly varied, complex, and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues. Sets goals and determines how to accomplish defined results with some guidelines. Director provides strategic guidance and overall direction. Performs other duties as required and completes all job functions as per departmental policies and procedures. Maintains current knowledge in present areas of responsibility (i.e., self-education, attends ongoing educational programs). Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time. Wears protective clothing and equipment as appropriate.

Requirements

Minimum of 1-2 years’ relevant experience with a Bachelor’s degree in Engineering, Construction Science, Business Management, or related field required; or, Minimum of 2-3 years’ experience in maintenance involving equipment, equipment maintenance, and building maintenance, with a High School diploma or GED required.
Knowledge of the methods, material, practices, and equipment required to manage and maintain HAMC facilities in a state of constant survey readiness and emergency preparedness.
Ability to lead a team and coordinate survey readiness, preventive maintenance, repairs, and projects.
Must have skills and experience utilizing the Microsoft Office suite of products.
Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Ability to comprehend and communicate complex verbal information in English with staff and customers.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint, Access and/or other web-based applications. May produce complex documents, perform analysis, and maintain databases.
Ability to demonstrate full working knowledge of standard concepts, practices, procedures, and policies with the ability to use them in varied situations.
Ability to demonstrate in-depth knowledge of concepts, practices, and policies with the ability to use in them complex varied situations.
Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Nice To Haves

Experience with healthcare physical environment is preferred.
Supervisory experience performing duties such as planning, assigning, and reviewing work, as well as training staff, preferred.
A combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.
Additional languages preferred.

Responsibilities

Assist with the management and oversight of operations of maintenance, building and grounds, constructions, fire safety, environmental issues, architecture/design, planning, safety management, waste management, life safety, and security.
Learn and understand and ensure compliance with requirements related to DNV-GL, ACHC, CMS, and all other regulatory authorities. Maintain all documentation establishing compliance with all applicable regulations.
Assist with maintaining all HAMC facilities in a state of regulatory survey readiness and emergency preparedness to reduce the risk of patient harm by interruption of patient care services and equipment functions. Conduct and document findings of periodic inspections, noting general condition of plant to identify any needs and/or changes required to keep the facility in safe, well-maintained condition; communicate to Executive Management identification and recommendation of capital and facility update projects to maintain the facility in optimum condition. Perform safety and other physical environment audits to ensure compliance.
Complete employee work performance evaluation and set individual annual goals for employees; identify occurrences of employee non-compliance with HAMC policies and procedures; confer with Human Resources regarding any employee non-compliance issues and administer HAMC disciplinary policies and procedures as directed.
Participate in the new hire process, establish and validate new hire orientation and education.
Assist with the development of training programs for staff. Provide ongoing training in functions and repair of equipment with validation of competency. Cross train employees in other areas. Create measurable competencies for staff and provide data analytics showing effectiveness of staff.
Maintain time & attendance records for staff; utilizes production records to identify staffing needs of the department and to ensure efficiency of operations.
Promote a culture of patient and employee safety. Make sure all Infection Control initiatives are followed, including during construction/renovation, and make sure all trades are properly permitted before commencement of any work.
Assist with establishing, implementing and interpreting policies and procedures.
Assist with the coordination of Facility Management activities with other departments, agencies, and contractors, to include planning and conducting emergency preparedness drills.
Assist with providing oversight in the functionality of the healthcare safety programs to include: Emergency Preparedness, Hazardous Materials and Waste, Fire and Life Safety, Medical Equipment, Safety, Security, Utility Systems.
Assist with the management the Facilities Department operational expense budget, to include budget planning and capital requests.
Oversee preventative maintenance management programs for buildings, equipment, utilities, and grounds.
Assist with the management of the Facility Management Department Information Management System to include: the work order system, ownership and knowledge of building diagrams, Life and Fire Safety, building automation system, and preventive maintenance checks.
Develop reporting and report data quarterly on preventive maintenance checks, work orders, and other relevant information for the Facilities Department.
Assist with the management of the operations and maintenance of all systems including, but not limited to: Building envelope, roofs, windows, exterior surfaces; HVAC, refrigeration systems and equipment; Steam and hot water generation systems; Electrical distribution systems; Emergency power supply and fuel oil storage; Medical vacuum system / medical gas system; Fire protection system; Potable water, non–potable water (sprinkler system), sanitary sewer; Safety and security systems; Vertical transport systems such as elevators, dumbwaiters, tube systems, etc.; Grounds.
Must have the ability to multitask, prioritize tasks, and meet deadlines.
Must have the ability to work collaboratively with and communicate appropriately and effectively with Department Directors/Managers, Executive Management, Vendors, Contractors, etc.
Must have skills with the Microsoft Office suite of products.
Complete all other duties as assigned by Manager and/or Executive Management.
Demonstrates knowledge of facility management; demonstrates knowledge of disaster and emergency policies and procedures.
Demonstrates knowledge of good interpersonal relationships.
Communicates job expectations and holds staff accountable.
Conducts monthly staff meetings. Allows staff to participate in problem-solving and quality improvement.
Ensures time and attendance records and performance evaluations are completed in a timely and accurate manner.
Utilizes organization and time management skills to determine workflow processes required to complete tasks in a timely manner.
Completes other duties as assigned by Manager and/or Executive Management.
Follows Code of Conduct policy.
Adheres to dress code; appearance is neat and clean.
Completes annual educational requirements.
Maintains regulatory requirements.
Maintains patient confidentiality at all times.
Reports to work on time and as scheduled; completes work within designated time.
Wears identification when on duty; uses computerized time clock system correctly.
Completes in-services and returns in a timely fashion.
Attends annual review and/or skills fair and department in-services, as scheduled.
Attempts to end conversations and other interactions in a positive manner; leaves others with a good impression of the Hospital Authority of Miller County and its employees.
Complies with all organizational policies regarding ethical business practices.
Communicates the mission statement of the organization.
Always treat others in a friendly, helpful manner.
Refers co-workers to proper sources when unable to provide an answer.
Interacts with others in a professional and friendly manner.
Takes interest in others and always gives full cooperation to fellow workers.
Always maintains an open line of communication with other departments.
Thoroughly familiar with the hospital and the services it offers.
It is the responsibility of every employee of HAMC to comply with federal, state and local laws and regulations, as well as, HAMC Policies and Procedures. Every employee is help accountable to participate in, comply with and report concerns to his or her supervisor or the Compliance Officer if illegal or unethical behavior is suspected.
As an employee of HAMC, you have been granted user access to applicable ePHI systems based on your position. This user or role-based access is intended to give you the minimum necessary access to perform your job function(s) only and should be used only as applicable.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.