DIRECTOR OF FACILITIES MANAGEMENT

Vizcaya Museum and Gardens Trust Inc•Miami, FL

6d•Onsite

About The Position

Vizcaya Museum and Gardens, a National Historic Landmark and accredited museum in Miami, Florida, seeks a Director of Facilities Management to guide maintenance of its buildings, infrastructure, and equipment. The role is part of the Facilities Team and reports to the Chief Facilities Officer. Vizcaya is owned by Miami-Dade County and operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Its mission is to preserve the estate’s cultural and environmental resources and connect people with the past, present, and future. The Director ensures safe, efficient facility operations across historic and non-historic structures, building systems, utilities, equipment, vendors, and infrastructure. The position leads preventative and cyclical maintenance, long-range facilities planning, staff work planning, procurement, vendor oversight, emergency response, and storm preparation and recovery. It also coordinates with Capital Projects and other departments, maintains asset records, and supports department operations, staff development, budgets, and organizational priorities. This is a full-time hourly, non-exempt position working 40 hours per week, generally Monday through Friday, 7:00 AM to 3:30 PM. Evening and weekend work may be expected, particularly during the busy season, and emergency response is required 24/7. Work takes place indoors and outdoors and involves public and partner interaction. The role is physically active, including standing, walking, bending, kneeling, stooping, crouching, crawling, climbing, and lifting or moving items. Vizcaya is a non-smoking environment.

Requirements

At least five years of work experience as a Maintenance Chief or Facility Manager.
At least five years of supervisory experience.
Associate’s degree in Engineering, Facility or Construction Management, or a related field.
Deep and current knowledge of building trades; mechanical, electrical, plumbing, and cooling equipment; occupational and environmental hazards; safety precautions for maintenance and construction; building management systems; and work order programs.
Demonstrated leadership, teambuilding, communication, project management, and financial management skills.
Positive attitude, good interpersonal skills, flexibility, and commitment to collaboration, customer service, strategy, and innovation.
English fluency.
Proficiency with Microsoft Office, Building Management Systems, and maintenance work order programs.

Nice To Haves

Additional relevant work experience, training, and education.
OSHA or EPA certification.
Work history at a museum or cultural facility.
Spanish, Haitian Creole, or other language skills.

Responsibilities

Evaluate and maintain safe, efficient operations for historic and non-historic structures, building systems, utilities, equipment, supplies, vendors, services, and infrastructure.
Manage preventative and cyclical maintenance and develop long-range plans for responsible stewardship of facilities in a historically sensitive manner.
Work with the Assistant Facilities Manager to create bi-weekly work plans and ensure work is completed on time and to quality standards.
Monitor and oversee the Building Management System and Maintenance Work Order Software.
Secure required inspections and operating permits.
Research, evaluate, and procure goods and services; oversee vendor performance and service delivery; monitor compliance with service agreements.
Oversee troubleshooting and respond to emergency maintenance requests during and after hours.
Direct hurricane and tropical storm preparation, response, and recovery.
Coordinate with the Capital Projects Department on capital improvements and with other departments on public programs, meetings, and rentals.
Maintain a complete and accurate asset inventory.
Interpret system schematics, equipment manuals, plans, sketches, and construction drawings.
Safely operate hand and power tools, material handling equipment, and vehicles, and train staff as necessary.
Lead the department in advancing Vizcaya’s mission, vision, and strategic plan, including strengthening baseline activities and supporting future growth opportunities.
Support efforts to sustain and grow revenue and pursue funding opportunities.
Promote communication, collaboration, and customer service, and encourage internal committee participation.
Recommend hiring, discipline, and promotion; review and approve payroll, leave, and overtime; set employee goals and evaluate performance.
Create and manage the department budget, ensure compliance with policies and procedures, and review staff work for accuracy and appropriateness.