Director of Facilities & Fleet
Boys & Girls Clubs of Sonoma-Marin•Santa Rosa, CA
•Onsite
About The Position
Reporting to the Chief Administration Officer (CAO), the Director of Facilities is accountable for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets. This role owns the organization’s maintenance system end-to-end—ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning, ensuring facilities and vehicles consistently support high-quality programming without disruption.
Requirements
- Bachelor’s degree in Facilities Management, Operations, Construction Management, Business Administration, or related field preferred; equivalent experience considered.
- 5–7+ years of facilities, fleet, or operations leadership experience required, preferably in a multi-site environment.
- Strong knowledge of maintenance systems, vendor management, capital planning, budgets, building systems, fleet operations, and regulatory compliance.
- Strong communication, organization, leadership, and problem-solving skills required.
- Valid driver’s license and ability to travel between sites required.
Responsibilities
- Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital
- Ensure all work is prioritized, completed on time, and fully documented
- Build and enforce preventive maintenance schedules that reduce failures and extend asset life
- Maintain all building systems and vehicles to operating standards, including required testing and compliance
- Ensure vehicles are safe, reliable, and program-ready at all times
- Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations
- Conduct regular inspections and ensure consistent standards across locations
- Ensure environments are safe, functional, and program-ready
- Oversee custodial services, maintenance staff, and site-level coordination
- Select and manage vendors, ensuring quality, cost control, and on-time delivery
- Approve and track invoices against scope and budget
- Lead execution of repairs, upgrades, and facility projects
- Support planning and delivery of capital projects
- Maintain a complete asset and fleet inventory with lifecycle tracking
- Identify and track deferred maintenance with clear prioritization
- Develop and manage a multi-year capital plan
- Recommend investments based on risk, usage, and long-term value
- Ensure compliance with all safety and regulatory requirements across facilities and fleet
- Lead inspections and ensure timely correction of issues
- Support insurance coverage and claims related to facilities and vehicles
- Maintain documentation and readiness for audits and reviews
- Build and manage facility and fleet operating and capital budgets
- Track spending, identify trends, and adjust plans as needed
- Maintain a reliable work order system with full visibility into status and completion
- Establish and enforce standard operating procedures
- Lead and manage the Facilities Manager and facilities function
- Manage the Board Facilities Committee and co-manage the Board Safety Committee
- Set clear expectations and ensure accountability for execution
- Partner effectively with site leaders and senior leadership
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Director
