Director of Division Administration

UCSF•San Francisco, CA

2d•$133,700 - $313,300

About The Position

The Director of Division Administration is responsible for supervising the administrative services and general operations of the divisions in the Department of Pediatrics through the supervision and oversight of the Division Manager team. The position will establish operational objectives, work plans, and delegates assignments to subordinate managers and be responsible for managing, administering, and directing resources. The incumbent will review and approve recommendations for optimization of division operations and monitor divisions’ adherence to approved budgets in coordination with the Chief Financial Officer. They will be involved in developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals result in additional costs and personnel, and serious delays in overall schedules. Reporting to the Associate Chair, Finance and Administration, the Director of Division Administration is responsible for the administrative management of the 20 divisions in the Department of Pediatrics. The Director will directly supervise the division administrators, will be responsible for strategizing, implementing, and evaluating administrative structures to support all division programs. The incumbent is expected to take a leadership role in strategic planning to foster customer-focused clinical services while administratively integrating the university goals of teaching, research and public service and to establish operations that will thrive in a volatile healthcare marketplace. The Director will function as part of the Administrator Leadership Team to provide operational effectiveness and guidance. The Director leads and oversees the administrative infrastructure of the Department's 20 divisions by establishing operational strategy, advancing organizational effectiveness, directing workforce and performance management, optimizing resource allocation, strengthening administrative governance, and driving operational excellence in support of the department's clinical, research, and academic missions. The incumbent will work with the Director of Research to ensure the division managers are actively engaged in the coordination and partnership regarding extramural support management for contracts, grants and clinical trials, to ensure compliance with research programs. The incumbent will work with the Department’s Finance Director on implementing efficient and effective budget management and oversight processes. The position will oversee the administrative and human resource management for the divisions. The position is charged with optimizing resource utilization, setting up effective administrative systems, creating standardized policies, and training of management and staff on procedures and processes while minimizing risk.

Requirements

Supervision and oversight of the Division Manager team.
Management, administration, and direction of resources.
Coordination with the Chief Financial Officer for budget adherence.
Direct supervision of division administrators.
Leadership in strategic planning.
Collaboration with the Director of Research for extramural support management.
Collaboration with the Department’s Finance Director for budget management.
Overseeing administrative and human resource management for the divisions.
Optimizing resource utilization.
Setting up effective administrative systems.
Creating standardized policies.
Training of management and staff on procedures and processes.

Responsibilities

Supervising the administrative services and general operations of the divisions in the Department of Pediatrics through the supervision and oversight of the Division Manager team.
Establishing operational objectives, work plans, and delegating assignments to subordinate managers.
Managing, administering, and directing resources.
Reviewing and approving recommendations for optimization of division operations.
Monitoring divisions’ adherence to approved budgets in coordination with the Chief Financial Officer.
Developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect.
Directly supervising the division administrators.
Strategizing, implementing, and evaluating administrative structures to support all division programs.
Taking a leadership role in strategic planning to foster customer-focused clinical services while administratively integrating the university goals of teaching, research and public service.
Establishing operations that will thrive in a volatile healthcare marketplace.
Functioning as part of the Administrator Leadership Team to provide operational effectiveness and guidance.
Leading and overseeing the administrative infrastructure of the Department's 20 divisions by establishing operational strategy, advancing organizational effectiveness, directing workforce and performance management, optimizing resource allocation, strengthening administrative governance, and driving operational excellence in support of the department's clinical, research, and academic missions.
Working with the Director of Research to ensure division managers are actively engaged in coordination and partnership regarding extramural support management for contracts, grants and clinical trials, to ensure compliance with research programs.
Working with the Department’s Finance Director on implementing efficient and effective budget management and oversight processes.
Overseeing the administrative and human resource management for the divisions.
Optimizing resource utilization, setting up effective administrative systems, creating standardized policies, and training of management and staff on procedures and processes while minimizing risk.