Director of Budget for Academic Affairs

Teachers College, Columbia University•New York, NY

1d•$116,000 - $129,500•Hybrid

About The Position

The Office of the Provost at Teachers College, Columbia University, is seeking a Director of Budget for Academic Affairs who will serve as the budget lead for academic affairs, providing comprehensive budget oversight and coordination of all financial functions. Reporting to the Associate Provost, the incumbent will provide the Provost's Office with the leadership, budget management, and analysis necessary to support and successfully implement the annual and multi-year budgeting and financial planning process for academic affairs, inclusive of all academic departments, institutes, and centers, and administrative and service offices. The successful candidate will be responsible for strategic budget allocation, budget administration, and budget control. The Director will be part of the Provost’s Leadership team.

Requirements

Bachelor's Degree: Finance, Accounting, or closely related field
4+ years of experience in budget administration
Excellent organizational, communication, and writing skills
A high degree of attention to detail and accuracy
Ability to handle confidential information responsibly
Team worker who can also work independently with minimum supervision.
Proficient in: MS Office, Google Docs

Nice To Haves

Master's Degree: MBA, MS Finance, or closely related field
Experience in Higher Education
Knowledge of Banner, Anaplan, PageUp, Unimarket, Emburse, Tableau
Advanced in MS Excel, Google Sheets
The ability to set priorities and handle multiple assignments and deadlines
Evidence of successful adaptation to change
Excellent judgment while operating in a highly professional manner
A demonstrated ability to exercise a positive service-oriented attitude
A track record of establishing and maintaining positive work relationships with diverse people across departments and divisions, and a demonstrated commitment to diversity and inclusion

Responsibilities

Strategic budget allocation, budget administration, and budget control.
Monitoring all of the academic affairs budgets of approximately $91M
Lead the annual and multi-year budgeting and financial planning process for academic affairs.
Manage professional and instructional staff salaries yearly.
Work with the Director of Academic Affairs on tracking faculty overage.
Collaborate with the Office of Financial Aid in the allocation of scholarship points for Research/Teaching Assistants.
Collaborate with the Budget Office on the annual and multi-year budget cycle.
Manage faculty program director and professional development funding.
Preparation of the faculty summer salaries.
Collaborating with the Associate Provost on academic program analysis and staffing levels.
Managing the faculty seed funds, overhead return funds, and gift accounts.
Reviewing and approving Emburse and Unimarket requests.
In collaboration with the Vice Dean for Research, manage the faculty Provost Impact Awards.
In collaboration with the Vice Provost of Online Strategy, manage the online programs budget.
Develop and implement systems to enhance fiscal control, streamline processing, and ensure compliance with College policies.
Work closely with the Office of Grants and Accounting to determine indirect cost recovery to be returned to principal investigators on grants.
Serves as a key touchpoint within the Provost's Office for the Budget Office Team.
Represent the Provost’s Office, from a budget perspective, on the Budget Planning and Priorities committee.
Co-lead the annual budget meetings with the Department Chairs and Directors of Academic Administration (DAAs)
Collaborate with DAA’s to identify budgetary needs and limitations.
Work with the academic departments in the allocation of scholarship points for Research/Teaching Assistants
Enforce enrollment policies and oversee all budget actions in the departments.
Act as liaison between the Academic Departments, Budget Office, Controller's office, and Provost's office to solve budgetary concerns.
Monitor and assist the DAAs with the distribution of faculty professional development funds
Review and approve funding for temporary Professor of Teaching requests by academic departments.
Collaborate with the DAA’s on their summer course budgets, including submitting budget transfers, payments for faculty, and monitoring of enrollment.
Perform faculty salary equity analyses
Collaborates with DAA’s on funding for academic department faculty searches.
Leads the response for the special requests for budgetary support of academic departments.
Performs faculty salary analysis for promotions and tenure.
Performs strategic budget allocation analysis.
Analyzes historical budget expenditures.
Reviews revenue-to-expense ratios of Centers and Institutes.
Manages the demographic information of the faculty.
Performs ad hoc reports at the request of the Provost and Associate Provost