Director of Board Affairs

Vanderbilt University • Nashville, TN

4d

About The Position

Vanderbilt University seeks a Director of Board Affairs to support the Board of Trust. This position of trust reports to the Secretary to the Board of Trust and collaborates with colleagues across campus, university leadership, and trustees.

The role is part of the Office of the Chancellor, which manages and supports the Chancellor’s work in executing the University’s mission. The office works with the Chancellor and Vice Chancellors on university planning and operations, Vanderbilt University Medical Center and other affiliates, and complex cross-institutional matters involving the Board of Trust.

The Director partners with the Secretary to the Board of Trust to coordinate board governance, meetings, materials, records, and communications. The position requires strong organization, communication, project management, judgment, and discretion, including the ability to handle sensitive and confidential information and manage multiple projects with changing priorities and strict deadlines. The role has no supervisory responsibility.

Requirements

• Bachelor’s degree from an accredited institution of higher education or equivalent experience.
• At least five years of experience in a high-level administrative position in higher education, government, or a business setting.
• Proven record of effective communication and project management.
• Superior organizational, verbal communication, and written communication skills.
• Ability to articulate, summarize, and present information to diverse audiences.
• Experience supporting C-suite executives.
• Exceptional judgment and decision-making skills.
• Demonstrated ability to appropriately handle and manage sensitive and confidential information.
• Ability to think strategically, manage multiple projects and deliverables with changing priorities, and meet strict deadlines.
• Willingness to work in a collaborative, team-based environment.

Nice To Haves

• Advanced degree (Master’s, JD, or equivalent).

Responsibilities

• Partner with the Secretary to the Board of Trust to develop board, committee, and other programmatic agendas, materials, and schedules.
• Collaborate with colleagues and university leadership to create or coordinate agenda materials and facilitate communications supporting the board.
• Manage board governance processes, including researching requests and emerging issues and making recommendations.
• Draft official board documents, often in collaboration with the Office of General Counsel and other colleagues.
• Manage the drafting, review, and finalization of board minutes to ensure consistency and compliance with governance requirements.
• Manage permanent records and records related to board governance, including preparing and maintaining archival materials.
• Ensure timely and appropriate documentation and communication of board decisions and other relevant actions.
• Partner with the Secretary to the Board to manage senior leadership review and feedback on board materials.
• Serve as a liaison and resource for staff in leadership offices supporting board committees and functions.
• Oversee planning for board meetings and their production schedules.
• Perform other projects and duties as assigned by the Secretary to the Board.

What This Job Offers

• Job Type: Full-time
• Career Level: Director