Director of Administration

Invited • Farmers Branch, TX

1d • Onsite

About The Position

Director of Administration at Brookhaven Country Club | Premier Golf Dining & Lifestyle. Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with over 130 country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited! Brookhaven Country Club is a private golf and lifestyle destination in Dallas, Texas, offering three championship courses and 54 holes of play alongside a vibrant club experience. Members enjoy premier racquet sports, fitness and aquatics, inviting dining venues, family programming, and a full calendar of social events, all within a welcoming community designed for connection, activity, and everyday enjoyment.

Requirements

• High school diploma or equivalent.
• 3 years of accounting experience or equivalent in a high-volume, multimillion-dollar business environment.
• 1 year of experience managing budgets for businesses ranging from one million to multi-million dollars.
• Ability to make sound judgments in expense allocation to impact profitability.

Nice To Haves

• Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Proficient in computer use with strong knowledge of spreadsheet software.
• Strong communication and leadership skills are essential.
• Proven ability to handle highly confidential information with discretion.

Responsibilities

• Overseeing the administrative functions at the club, ensuring efficient and effective operations.
• Supervising the Office Manager and Administrative Assistant.
• Developing and implementing administrative policies and procedures.
• Overseeing financial and administrative activities, such as budgeting, payroll, accounts payable and receivable, and ensuring compliance with club policies and standards.
• Collaborating with the General Manager and department heads to support the club's operational goals.
• Reviewing and presenting accounts receivable and membership data in accordance with Generally Accepted Accounting Principles (“GAAP”).
• Analyzing weekly, monthly, and annual financial reports according to GAAP.
• Performing self-audits of accounting and club operations twice a year, ensuring adherence to GAAP, internal audit requirements, and Sarbanes-Oxley (SOX) standards.
• Implementing corrective actions as needed to address any issues identified during audits.
• Performing duties related to accounts receivable, including balancing and processing daily sales, posting payments, tracking cash receipts, and processing ACH and credit card payments.
• Overseeing the initiation and communication of monthly member billing.
• Addressing and resolving member complaints and issues related to billing, collections, and payments in collaboration with department heads, ensuring a high level of member satisfaction.
• Reviewing membership applications for completeness and compliance with program and legal requirements, ensuring accurate and timely processing.
• Managing scheduling and payroll close with department heads.
• Generating and distributing pay checks, ensuring accurate processing of commissions, service charges, lesson pay, and other approved pay components.
• Maintaining accurate employee payroll files, including entering new hires, processing updates, and managing salary changes in Oracle.
• Overseeing quarterly EP verification and file maintenance.
• Managing petty cash and cash bank procedures, daily close, and cash deposit activities to ensure accurate financial controls.
• Performing vendor reconciliations and maintaining communication with vendors to resolve discrepancies.
• Overseeing P-Card maintenance and reconciliation.
• Ensuring timely payment of all periodic expenditures (i.e. leases, notes) according to GAAP, determining whether costs should be accrued, deferred, or expensed.
• Collaborating with department heads to compile and validate revenue, labor, and expense projections for weekly and quarterly forecasts.
• Assisting and partnering with GM/RM and department leaders to ensure accuracy of forecast assumptions, incorporating seasonality, member spend, and labor cost trends.
• Monitoring monthly P&L performance, identifying variances to forecast and providing actionable insights to improve EBITDA flowthrough.
• Performing miscellaneous office management responsibilities as needed, including supply orders, system maintenance, and supporting overall club operations.
• Assisting others as needed and taking on additional tasks as assigned by management.
• Following all company, club, and department policies, procedures, and instructions.
• Representing the company's management team by supporting and enforcing policies while maintaining the highest standards of ethics and integrity.
• Maintaining a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
• Promoting and following safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same.
• Taking the initiative in personal and professional growth and maintaining any required certifications relevant to your role.
• Addressing and resolving challenges using available resources, working with regional and corporate teams to support club operations.
• Supporting the overall efficiency of the team by collaborating and contributing to the club’s goals.

Benefits

• Medical, dental, and vision coverage
• Life insurance
• Short-term and long-term disability insurance
• 401(k) retirement savings plan
• Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED