Director of Finance & Administration

RACC•Portland, OR

About The Position

The Director of Finance and Administration is a hands-on leader responsible for the day-to-day financial and administrative operations of the organization. This position oversees all monthly accounting functions, payroll and benefits administration, vendor management, and operational processes while helping to strengthen internal systems and organizational effectiveness. The ideal candidate is both strategic and highly detail-oriented — someone who can lead processes, improve systems, and partner with leadership, while also rolling up their sleeves to complete day-to-day work accurately and efficiently.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field, or equivalent professional experience
5+ years of progressive accounting and operations experience
Strong understanding of nonprofit accounting principles
Experience processing payroll and administering employee benefits
Demonstrated ability to manage multiple priorities and deadlines independently
Strong organizational, analytical, and problem-solving skills
High level of accuracy, discretion, and professionalism
Excellent communication and interpersonal skills
Proficiency with accounting software and Microsoft Excel/Google Sheets

Nice To Haves

Experience with grants or restricted funding
Experience with Sage Intacct, Bill.com or similar systems

Responsibilities

Lead all monthly accounting operations, including accounts payable and receivable, general ledger maintenance, journal entries and reconciliations, credit card and bank reconciliations, and month-end and year-end close.
Maintain accounting systems and financial records in accordance with nonprofit accounting standards.
Lead the annual audit preparation and coordination with external auditors.
Support organizational budgeting, cash flow tracking, and financial forecasting.
Create and implement a robust grants & contracts management process; oversee grant budgeting, reporting, and compliance; coordinate with funders and internal teams to ensure that funds are tracked and spent in accordance with contractual obligations.
Monitor grant and restricted fund activity to ensure accurate tracking and reporting.
Ensure compliance with internal controls and financial policies.
Oversee payroll processing and ensure timely, accurate payroll execution.
Oversee employee benefits administration, including enrollments, changes, and annual renewals.
Serve as liaison with payroll providers and benefits brokers.
Maintain payroll and employee records in compliance with applicable laws and regulations.
Support onboarding and offboarding administrative processes.
Oversee annual reporting, including W-2s, 1099s, and related filings.
Manage vendor relationships, contracts, and payment processes.
Maintain operational systems and administrative workflows.
Coordinate office operations and administrative procedures as needed.
Support organizational insurance renewals and compliance documentation.
Identify opportunities to improve systems, processes, and operational efficiency.
Supervise accounting & administrative support staff, including outsourced accounting team, providing coaching, 1:1 support, and overseeing deliverables.
Serve as a trusted operational resource to leadership and staff.
Develop and improve internal procedures and documentation.
Help establish accountability and consistency across administrative processes.
Support a collaborative, service-oriented organizational culture.