Director of Administration & Finance

Commonwealth of Massachusetts • Boston, MA

5h

About The Position

The Massachusetts Department of Public Health (DPH) is seeking a strategic and experienced leader to serve as the Director of Administration & Finance for the Bureau of Climate and Environmental Health (BCEH). This senior leadership position offers an opportunity to help shape the Bureau’s operational, fiscal, and administrative direction while supporting programs that protect the health and well-being of communities across the Commonwealth. As a key member of the Bureau’s executive team, the Director will oversee a complex portfolio of state and federal funding, lead financial planning and resource allocation efforts, and help ensure that critical environmental health initiatives have the infrastructure and support needed to succeed. This role is ideal for a collaborative and forward-thinking professional who thrives in a dynamic public sector environment and enjoys balancing strategic leadership with operational excellence. The Director will work closely with senior agency leaders, external partners, and program managers to drive fiscal accountability, strengthen organizational effectiveness, support workforce development, and advance innovative solutions that improve service delivery. Managing a budget of approximately $23 million and a diverse funding portfolio, this position offers the opportunity to make a meaningful impact on public health while leading high-performing administrative, fiscal, and operational teams within one of the Commonwealth’s most important environmental health organizations.

Requirements

• Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
• I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
• II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
• III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.
• IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

Nice To Haves

• Direct all administrative, financial, and operational functions for the Bureau, including budget development, forecasting, spending plans, revenue management, purchasing, contracts, and compliance with state and federal requirements.
• Oversee a complex portfolio of state appropriations, federal grants, retained revenue, and trust accounts, ensuring responsible stewardship of approximately $23 million in funding and alignment with Bureau objectives.
• Lead grants administration activities, including budget development, application submission, financial reporting, subrecipient oversight, compliance monitoring, and adherence to federal funding requirements.
• Develop, implement, and maintain fiscal policies, internal controls, audit procedures, and operational protocols that promote accountability, efficiency, regulatory compliance, and audit readiness.
• Provide executive-level financial analysis, budget monitoring, revenue projections, and strategic recommendations to support informed decision-making and long-term organizational sustainability.
• Manage procurement and contracting activities, including oversight of purchasing processes, contract development, competitive procurements, vendor relationships, and interagency agreements.
• Supervise and mentor administrative, fiscal, grants, contracts, revenue, and operations staff, fostering professional development, workforce engagement, high performance, and effective service delivery.
• Serve as the Bureau’s primary liaison with Department leadership, finance, accounting, grants, procurement, human resources, information technology, auditors, federal funding agencies, and external stakeholders.
• Lead continuous improvement and modernization initiatives, including the implementation of automated financial and licensing systems, process enhancements, staff training programs, and operational efficiencies that strengthen Bureau-wide performance.

Responsibilities

• Serve as a key member of the Bureau’s senior leadership team, providing strategic guidance on policy development, operational priorities, fiscal planning, organizational effectiveness, and resource allocation.
• Direct all administrative, financial, and operational functions for the Bureau, including budget development, forecasting, spending plans, revenue management, purchasing, contracts, and compliance with state and federal requirements.
• Oversee a complex portfolio of state appropriations, federal grants, retained revenue, and trust accounts, ensuring responsible stewardship of approximately $23 million in funding and alignment with Bureau objectives.
• Lead grants administration activities, including budget development, application submission, financial reporting, subrecipient oversight, compliance monitoring, and adherence to federal funding requirements.
• Develop, implement, and maintain fiscal policies, internal controls, audit procedures, and operational protocols that promote accountability, efficiency, regulatory compliance, and audit readiness.
• Provide executive-level financial analysis, budget monitoring, revenue projections, and strategic recommendations to support informed decision-making and long-term organizational sustainability.
• Manage procurement and contracting activities, including oversight of purchasing processes, contract development, competitive procurements, vendor relationships, and interagency agreements.
• Supervise and mentor administrative, fiscal, grants, contracts, revenue, and operations staff, fostering professional development, workforce engagement, high performance, and effective service delivery.
• Serve as the Bureau’s primary liaison with Department leadership, finance, accounting, grants, procurement, human resources, information technology, auditors, federal funding agencies, and external stakeholders.
• Lead continuous improvement and modernization initiatives, including the implementation of automated financial and licensing systems, process enhancements, staff training programs, and operational efficiencies that strengthen Bureau-wide performance.

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package
• work experience that supports you, your loved ones, and your future

What This Job Offers

• Job Type: Full-time
• Career Level: Director