Director III, Facilities, Maintenance, Operations, Transportation and Bond Management

Hayward Unified School District • Hayward, CA

21d

About The Position

Under the direction of the Assistant Superintendent, Business Services, the Director serves as the District’s primary internal day-to-day lead and Owner’s Representative for voter-authorized bond and capital improvement programs, while providing strategic leadership and operational integration over Facilities, Maintenance, Operations, and Transportation (FMOT). The Director provides District-side oversight and fiduciary accountability for contracted bond program management, project management, construction management, and related professional services. The position evaluates contracted consultants, maintains District control of capital decisions, records, systems, and institutional knowledge, and provides objective analysis and recommendations to executive leadership.

The Director also provides administrative leadership over departmental operations, facilities planning, real property, fiscal administration, risk management, and labor relations, and supervises assigned management, supervisory, and classified employees. This senior classified management position has District-wide responsibility for policy formulation, long-range capital planning, bond program oversight, Citizens’ Bond Oversight Committee liaison duties, independent bond audit support, and readiness to assume direct day-to-day bond leadership if consultant services end.

The position works in administrative offices, school sites, maintenance shops, transportation yards, and active construction sites, with frequent travel among District facilities. Evening meetings and responses to off-hours emergencies or operational disruptions are required. Physical activity includes significant sitting, walking, and standing, as well as inspecting infrastructure and traversing uneven construction terrain. Site hazards include heavy equipment, noise, dust, fumes, chemical hazards, and severe weather; personal protective equipment is mandatory during site inspections.

The typical qualifying background includes a bachelor’s degree in a relevant field and seven years of progressively responsible public works administration experience, including at least five years in senior management. A master’s degree and specialized bond, California public-sector, and professional certification or licensure experience are desirable. The position is a 12-month classified management role. Hayward Unified School District describes its commitment to educational equity, inclusion, diversity, and nondiscrimination.

Requirements

• Any combination of education, training, and experience demonstrating the required knowledge and abilities.
• Bachelor’s degree from an accredited college or university in construction management, architecture, engineering, facilities management, public administration, business administration, or a closely related field.
• Seven years of progressively responsible experience in public works administration, including facilities planning, capital program management, school construction, maintenance and operations, and transportation.
• At least five years of experience in a senior management capacity with responsibility for budget administration, staff supervision, contract management, and major program leadership.
• Valid California Class C driver’s license and ability to maintain insurability under District vehicle insurance coverage.
• Ability to travel in a personal or District vehicle to school sites, construction locations, and public agency meetings.
• Ability to lead and integrate District-wide FMOT functions and serve as internal Owner’s Representative for voter-authorized bond and capital programs.
• Ability to oversee contracted consultants while maintaining independent District controls and records, and to assume direct project leadership if consultant services end or are reduced.
• Ability to evaluate consultant recommendations, architectural plans, cost estimates, constructability reviews, change orders, and claims.
• Ability to prepare clear executive briefings, Board agenda items, financial reconciliations, and CBOC reports.
• Ability to develop and administer capital and departmental operating budgets, supervise and develop personnel, and apply labor contracts and Merit System rules.
• Ability to communicate effectively with executive leadership, Board members, public officials, regulatory agencies, staff, and community stakeholders.
• Ability to adapt to changing priorities and work harmoniously with staff, students, administrators, parents, community members, and others.
• Ability to attend evening Governing Board, CBOC, and community meetings and respond to off-hours emergency calls or operational disruptions.
• Ability to perform the stated physical activities, including walking over uneven construction terrain, climbing stairs or ladders, and inspecting building infrastructure.
• Ability to use mandatory personal protective equipment during site inspections and work around construction hazards.

Nice To Haves

• Master’s degree.
• Experience overseeing complex capital construction and voter-authorized general obligation bond programs, including evaluating external program management consultants, supporting CBOC activities, and handling bond audits.
• Experience in a California K–12 school district or public agency involving DSA-regulated construction, OPSC state funding, California Public Contract Code, and Merit System labor relations.
• Professional certification in Construction Management (CCM), Project Management (PMP), or Facilities Management (CFM), or a valid California architectural or engineering license.

Responsibilities

• Plan, organize, integrate, and evaluate District-wide FMOT and Bond Management programs; establish service standards, performance measures, and departmental goals.
• Develop and recommend Board policies, administrative regulations, and operating standards for facilities planning, construction, transportation, environmental safety, and public works.
• Provide independent analysis, briefings, and recommendations to executive leadership and the Governing Board; prepare and present Board agenda items, financial reconciliations, and capital updates.
• Represent the District before public agencies, utilities, legal counsel, community organizations, design professionals, and regulatory bodies.
• Maintain alignment among voter-authorized bond language, Board-approved project lists, facilities master plans, and project budgets; identify scope variances requiring review.
• Monitor and reconcile multi-year bond budgets, commitments, encumbrances, cash flow, and cost-to-complete forecasts with District financial records.
• Serve as primary staff liaison and resource to the Citizens’ Bond Oversight Committee; coordinate meeting materials, expenditure reports, and project updates.
• Coordinate independent financial and performance audits; validate documentation, prepare management responses, and implement audit recommendations.
• Oversee project closeout, Division of the State Architect certification, financial retentions, warranties, and final acceptance recommendations.
• Develop and maintain the District Facilities Master Plan using facility condition, educational adequacy, demographic, and deferred maintenance information.
• Evaluate project delivery methods, architectural plans, constructability reviews, bid specifications, and contract awards.
• Evaluate and negotiate proposed change orders, contractor claims, substitutions, and time extensions, and recommend approvals within delegated limits.
• Analyze property acquisition and disposition, leases, joint-use agreements, developer fee mitigation, and CEQA/NEPA compliance.
• Provide administrative direction to the Coordinator of Operations and Emergency Preparedness and review higher-level operational standards.
• Provide administrative direction to the Coordinator of Transportation and address escalated parental or safety complaints and major contract evaluations.
• Develop and monitor FMOT operating budgets and establish expenditure approval controls and procurement workflows.
• Select, supervise, evaluate, and develop assigned personnel; set performance expectations and conduct evaluations.
• Interpret collective bargaining agreements and Merit System rules; participate in grievance resolution, labor-management consultations, and workforce planning.
• Ensure compliance with Cal/OSHA, BAAQMD, hazardous materials requirements, fire codes, and ADA standards, and oversee emergency response readiness.
• Communicate District priorities and approval pathways to contracted consultants; verify contractual scope and service levels.
• Critically review consultant deliverables, including schedules, cost forecasts, cash-flow projections, risk logs, payment applications, change orders, and closeout packages.
• Monitor consultant performance, document concerns, and enforce corrective action plans within delegated authority.
• Maintain District ownership of and independent access to capital records, project control systems, financial data, and correspondence.
• Remain ready to assume direct day-to-day bond program leadership if contracted services expire, are terminated, or become unavailable.

Benefits

• District contribution of up to $2,500 per year toward a District healthcare plan, or cash in lieu of up to $1,350 per year.
• Medical health benefits for full-time employees, subject to the stated alternate-coverage exception; remaining benefit costs are paid through pre-tax payroll deduction.
• Free dental coverage for employees working at least 20 hours per week; family coverage is available, with additional premiums paid by the employee.
• CalPERS retirement program participation for classified employees.
• Employee Assistance Program (EAP) enrollment for all employees.
• Optional life insurance.
• Optional short-term disability coverage.
• Optional medical and dependent-care flexible spending option.

What This Job Offers

• Job Type: Full-time
• Career Level: Director