Director, Facilities Services

University of California, Irvine•Irvine, CA

3d•Onsite

About The Position

Student Housing is a self-funded, large and complex campus department consisting of 6 housing communities and 3 support units, with more than 300 staff employees, 300-400 student employees and an annual operating budget of $120 million. Student Housing provides housing for approximately 9,000 undergraduates, graduate students and their families in over 250 buildings and approximately 3.3 million sq. ft. Currently, Student Housing houses 51% of UCI's enrolled students (in conjunction with American Campus Communities, UCI's 3rd party housing partner) with a goal of housing 60% as part of the campus Long Range Development Plan (LRDP). Student Housing also provides maintenance and repair services to student residents.

Requirements

Working knowledge of and experience in planning, design, construction, environmental issues, legal issues, federal, state and local laws, regulations and practices governing planning, building design and construction.
Thorough knowledge of and experience in all organizational processes, protocols, and procedures. Advanced knowledge of functionally-specific computer applications.
Extensive analytical / problem-solving, research and report preparation skills, including evaluation of interrelated parts of a system and their context within larger systems. Ability to monitor compliance with divisional, departmental and University policies, and relevant state and federal mandates.
Strong leadership, communication and interpersonal skills to communicate with senior management, and develop and motivate subordinates. Excellent interpersonal skills to develop teams and maintain high standards of customer service. Expertise in training staff to use available resources to minimize institutional risk.
Comprehensive project management and operations planning skills. Ability to assess potential life / safety, financial, property and legal liability.
Excellent written, verbal and interpersonal communication skills, including skill to work effectively with multiple constituencies to advance organizational objectives. Astute political acumen regarding sensitive and high-visibility issues; ability to rely on mastery of policies combined with understanding of competing variables and interests.
Experience and knowledge to inspection construction in progress, read, sketch and interpret plans and specifications. Ability to remain current with professional standards and industry innovations.
Broad knowledge in the areas of facilities management, space planning and security, fire and safety and emergency preparedness.
Ability to develop and implement policies and procedures to meet evolving department needs. Design and oversee implementation of services and programs in an efficient and cost-effective manner leading to continuous improvement of services.
Strong decision-making skills and ability to evaluate complex issues and identify multiple options for solution.
Ability to conduct strategic planning, budget planning and financial analysis. Demonstrated experience in budget projection and development of long-range budget plans. Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Interpersonal and cultural competence skills to effectively communicate with and support a wide variety of people of diverse backgrounds, including understanding and respect for cultural, ethnic and individual differences. Ability to follow, model and maintain appropriate conduct that adheres to the University’s Principles of Community.
Bachelor's degree in related area and / or equivalent experience / training
Minimum five to seven years of experience in construction and maintenance project planning and implementation; daily facilities operations for a large organization; and leading diverse teams.

Nice To Haves

Experience supervising in a union environment.
Experience working in higher education.
Master's degree preferred.
License to practice in at least one of the following professions: architecture, engineering, urban design, city planning or landscape architecture.
Certificate to practice in at least one of the following professions: architecture, engineering, urban design, city planning or landscape architecture.

Responsibilities

Receives assignments in the form of objectives with goals and the process by which to meet goals.
Responsible for supervising the day-to-day unit activities.
May oversee and participate in more complex design and construction projects.
Provides direction according to established policies and management guidance.
The Facilities Operations and Capital Projects unit works to build, maintain and operate facilities that promote and support a learning centered and resident focused organization.
Under the general direction of the Senior Director of Facilities Operations and Capital Projects, the Facilities Services Director serves a member of the unit leadership team.
The Director shares responsibility for an overall housing operation with annual operating and capital budgets of $120 million, major maintenance budget of $11 million, and a reserves budget of over $25 million.
The Director shares in the development and implementation of a 10-year housing master plan which includes new student housing, facility renewal, and safety upgrades.
As a member of the Facilities Operations and Capital Projects management team, the Director collaborates with other managers to establish strategic plans and objectives affecting student life and development across the organization.
This includes developing shared priorities and advancing goals in support of student enrollment/retention, development, and inclusive excellence.