Director, Executive Office

ASHP•Bethesda, MD

22d•Hybrid

About The Position

ASHP is an award-winning Association with a great mission. ASHP is the largest association of pharmacy professionals in the United States, representing over 65,000 pharmacists. ASHP has recently won awards for being a Top Workplace for our work culture which fosters learning, collaboration, and for being inclusive. The Director, Executive Office is responsible for leading the organization's executive operations, Board of Directors support functions, and overall office functions. This role serves as a strategic partner to the CEO and senior leadership, ensuring effective governance processes, high-impact executive engagement, and seamless execution of Board-related activities. This is a hybrid position that requires candidates to live in the Washington, DC area and be present in the downtown Bethesda, Maryland office on a regular basis (at least 3 days per week). Travel will be required for this role to our annual conferences and occasional overnight/weekend availability may be needed to support board and/or executive-level events.

Requirements

Bachelor’s degree in business administration, Public Administration, or a related field required; advanced degree preferred.
Minimum of seven (7) to ten (10) years of progressively responsible experience in executive administration, governance, or association management.
Demonstrated experience supporting C-suite executives and/or Boards of Directors.
Prior experience managing staff and organizational budgets required.
Strategic thinking with the ability to manage complex, high-visibility initiatives.
Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously.
Strong interpersonal and communication skills, with the ability to engage senior executives, board members, and external stakeholders.
High degree of discretion, professionalism, and sound judgment.
Proficiency in Microsoft Office Suite, board management platforms, and contract management systems.
This position is primarily based at the ASHP's headquarters with a regular on-site presence required (at least 3 days a week).
Occasional evening and weekend availability may be needed to support Board and executive-level events.
Travel will be required to ASHP meetings.
Must be able to lift and move up to 35 pounds.

Nice To Haves

advanced degree preferred

Responsibilities

Oversee all Board of Directors operations, including agenda development, materials review, and meeting execution.
Handles all executive communications, including confidential correspondence.
Provide strategic oversight of the Committee on Nominations (CON) and election processes.
Partner with executive leadership on Board and committee appointments.
Ensure high-quality execution of governance meetings, VIP engagement, and executive experiences.
Collaborate with key internal partners to support Board, governance, and office operations.
Partner with the Chief Executive Officer to support organizational goals, manage priorities and calendar, and coordinate executive travel.
Oversee and deliver Executive Office support for Midyear, Policy Week, Pharmacy Futures, Board meetings, and executive-level events.
Lead and manage Executive Office staff, setting priorities and ensuring alignment with organizational goals.
Oversee workload distribution, team development, and performance management.
Supervise administrative teams, including recruitment, training, performance management, and task delegation.
Manage office operations, serving as the point person for the building.
Manage budgets for the Executive Office, Board of Directors, COO Office, and building operations.
Develop and implement administrative procedures, policies, and management systems to improve workflow and efficiency.
Oversee the office environment and coordinate all internal meetings, including room setup, technology, and staffing.
Collaborate with senior leadership to align administrative processes and resource allocation with organizational objectives.
Perform other duties as assigned.