Director, Contract Services (Non-Profit) - Manhattan

AHRC NYC•Manhattan, NY

4d•Onsite

About The Position

AHRC New York City is seeking a Contract Services, Director for their Manhattan Employment Business Services (EBS) division. The Contract Services, Director will support the Associate Director on key aspects of financial management including, but not limited to, supporting the annual budgeting process, the management of contract budgets throughout the year, and financial analysis as necessary. This Director will have a deep understanding of NYSID, Ability One, and Private contracts to enable strong, data-driven recommendations and will oversee budgeting, forecasting and other strategic finance projects necessary to achieve budgetary goals. S/he will oversee the Cost Analysis unit to assist with contract procurement, reporting, compliance, and department initiatives as necessary. This role specifically, will oversee all aspects of the Contract Procurement from the on-set of reviewing RFP, to research and analysis to create proposal, costing, modifications, and renewals of current and new contracts. It is expected that this role will collaborate in creating a business development strategy to promote and bring new contracts to EBS/HRS. The Director will ensure to put all necessary resources in place to conduct an effective process to pursue and respond to new business opportunities. The Associate Director will provide guidance here. This is a senior management position and it requires that the Director oversees a team of professional cost analysts and collaborate with other administrative staff to ensure that we can achieve and meet all deadlines, as they are assigned by the Department and our main office partners. In collaboration with EBS Director of Administrative Services, this role will liaison with the corporate office’s Finance Department by assisting with key reporting for audits and assisting with system implementations. All reports must be created on time as to allow an opportunity to review internally. The Director will monitor all Financial Expenses and Revenue that EBS is responsible, specifically, his/er focus will be HRS financial reports.

Requirements

Bachelor’s degree in Business, Accounting, Finance, or related field required.
Minimum 5 years of financial management experience, preferably with large, complex nonprofit agency, and 7 years’ experience in cost accounting, budgeting and forecasting, and/or cost analysis.
Expert computer skills, including Microsoft Office Suite (with particularly strong skills in Excel) and electronic claims transmission systems.
Ability to conduct comprehensive research and analyses of technical and cost data.
Strong communication skills, as well as excellent attention to detail.
Proven ability to work productively and collaboratively with multiple stakeholders (e.g. department managers, operations staff, etc.).
Flexibility to operate in a rapidly-changing work environment, with ability to adapt and be sensitive to organizational culture.
Demonstrable passion for the agency’s mission.

Nice To Haves

Deep understanding of NYSID, Ability One, and Private contracts

Responsibilities

Establish and maintain positive professional relationships with staff, executives, and external partners
Oversee City, State, Federal, and Private contract portfolio, including comprehensive pricing and compliance with all reporting requirements, rules, and regulations
Stay abreast of all City, State, and Federal requirements; lead adjustments to EBS’s processes and policies to ensure continual compliance
Review and assess contract opportunities identified by NYSID and the Associate Director to form concise but detailed cost/benefit analyses of contract opportunities
Oversee the Cost Analysis team to create and maintain systems and processes for pricing, managing, and reporting for all City, State, and Private HRS contracts; ensure quality, support their growth, and set a positive team culture
Support preparation for audit site visits
Conduct actual to budgeted variance analysis and identify areas for cost efficiencies and budget control on a monthly basis
Assist with development and delivery of applicable financial and management reports, in support of agency’s overall financial reporting requirements.
Collaborate with Directors and managers for timely and accurate P&L Variance analysis submission
Maintain strong working relationship with Regional Managers and analyze contracts by region to give guidance on action needed for contract budget and ratio compliance to ensure effective management of contracts
Assist with creating the Fiscal Year Budget and prepare budget modifications
Define key financial metrics to review regularly with the Cost Analysis Team and Senior Leadership.
Conducts research required for strategic team initiatives, special projects, and other special requests for Finance information.
Develop a tracking and follow-up process which allows for our Affirmative Enterprise Business to grow and expand; this strategy must include the ability to centralize all contract procurement processes, including the stablishing a library of RFP maturity and proposal, statement of Capabilities, Resources, Quality Assurance Plans, Safety Manual, Training Programs, ensure that we have all licenses and permits that allow us to compete for such contracts/RFPs.
Work with our main office to create a unison contract process
Ensure that we develop benchmarks for our growing business, including understanding of market prices and industry pricing e.g. BOMA prices or ISSA.
Support the Director of Administrative Services in all its functions, specifically, this position requires that coordination takes place to support and replace a function(s) as per the needs of the unit. When DAS find it necessary, he/she will require that this role must fulfill specific assignments.
Performs other related duties as assigned and required by the role.