Director, Business Operations - Biochemistry & Molecular Biology

UTMB • Galveston, TX

6d

About The Position

The Director, Business Operations is responsible for administrative and financial matters involved in managing a department, division, or area, including financial resource management, administrative activities, and people management. The role makes complex decisions with minimal direction and addresses issues that affect or impede operations. It coordinates and implements departmental financial process improvement initiatives and serves as a liaison to Finance leaders and Institutional Department Leads.

The Director oversees staff and departmental financial processes, supports operational and strategic planning, and ensures fiscal accountability and compliance with applicable policies and funding requirements. The position also supports research mission growth, organizational and procedural changes, management reporting, and emergency operations planning.

Requirements

• Bachelor’s degree in business, finance, or a related field.
• Six years of directly related experience.
• Excellent communication and interpersonal skills with a high degree of professionalism.
• Competence in dealing with physicians, researchers, university leadership, and a variety of other individuals.
• Strong analytical skills and a proactive approach to problem resolution.
• Ability to plan, organize, set, and accomplish goals.
• Supervisory and management skills to effectively direct support staff.
• Facilitation, coaching, mentoring, and feedback skills.
• Excellent decision-making skills.

Nice To Haves

• Experience working in an academic setting or institution.
• Supervisory experience.

Responsibilities

• Manage the daily activities of staff in the area and ensure employees follow UTMB policies and procedures, including policies specific to the Academic Enterprise.
• Support staff development, which may include creating formal training and development programs.
• Oversee budgetary information to provide financial accountability and ensure compliance with state, university, and external funding agency guidelines.
• Ensure staff understand award types, general terms and conditions, grant administration, and research grant funding sources.
• Respond to financial inquiries and budget variance reports from the Provost’s Office.
• Perform monthly departmental account reconciliations against Hyperion reports derived from the Provost’s Office.
• Assist with operational decisions and develop and implement strategic long- and short-term plans to support fiscal growth, solvency, and accountability.
• Collaborate with the Academic Enterprise and institutional areas and respond to inquiries and action items to ensure business practices, standards, and timelines are met.
• Develop operational plans, when needed, to support research mission growth and maximize resources.
• Identify and evaluate needs for equipment, supplies, communication services, and information services across program areas.
• Oversee transitional activities related to organizational and procedural changes, as needed.
• Serve as a resource to the dean, department chairs, and administration, and as a liaison to university and external units.
• Assist management with implementing organizational decisions, including generating customized reports or written statements.
• Support emergency operations planning and participate in the leadership emergency team during planning and active events.
• Adhere to internal controls and reporting structure.
• Perform related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Director