Director, Business Operations - Biochemistry & Molecular Biology

University of Texas Medical Branch (UTMB)•Galveston, TX

18h

About The Position

The Director, Business Operations is responsible for a variety of administrative and financial matters in the overall management of the department, division, or area, including financial resource management, administrative activities, and people management. The role responds to complex decisions with minimal direction and addresses issues that affect or impede operations. It coordinates and implements departmental financial process-improvement initiatives and serves as a liaison to Finance leaders and Institutional Department Leads. The Director oversees staff activities and development, departmental financial accountability, budgetary information, grant-administration practices, and financial reporting and reconciliation. The position supports operational and strategic planning, responds to requests from Academic Enterprise and Institutional areas, and may develop operational plans to support research growth and maximize resources. It also identifies needs for equipment and services, may oversee organizational transitions, advises academic and administrative leaders, supports emergency operations planning, and adheres to internal controls and reporting structures.

Requirements

Bachelor’s degree in business, finance, or a related field.
Six years of directly related experience.
Excellent communication and interpersonal skills with a high degree of professionalism.
Ability to work with a variety of individuals, including physicians, researchers, and university leadership.
Strong analytical skills and a proactive approach to problem resolution.
Ability to plan, organize, set goals, and accomplish them.
Supervisory and management skills to effectively direct support staff.
Facilitation, coaching, mentoring, and feedback skills.
Excellent decision-making skills.

Nice To Haves

Experience working in an academic setting or institution.
Supervisory experience.

Responsibilities

Manage daily staff activities and ensure employees follow UTMB policies and procedures, including policies specific to the Academic Enterprise.
Support staff development, which may include creating formal training and development programs.
Provide financial accountability and ensure compliance with state, university, and external funding agency guidelines by overseeing budgetary information.
Ensure staff understand award types, grant terms and conditions, and the structures and practices of research grant funding sources.
Respond to financial inquiries and budget variance reports from the Provost’s Office.
Perform monthly departmental account reconciliations against Hyperion reports derived from the Provost’s Office.
Assist with operational decisions and develop and implement strategic long- and short-term plans to support fiscal growth, solvency, and accountability.
Collaborate with Academic Enterprise and Institutional areas and respond to inquiries and action items to ensure business practices, standards, and timelines are met.
May develop and implement operational plans to support growth of the research mission and maximize resources.
Identify and evaluate needs for equipment, supplies, communication services, and information services across program areas.
May oversee transitional activities related to organizational and procedural changes.
Serve as a resource to the dean, department chairs, and administration, and as a liaison to university and external units.
Assist management in implementing organizational decisions, including producing customized reports or written statements.
Support emergency operations planning and participate in the leadership emergency team during planning and active events.
Adhere to internal controls and reporting structure.
Perform related duties as required.