Director, Business Office

REINHARDT UNIVERSITY • Waleska, GA

7d • Onsite

About The Position

Reinhardt University is currently accepting applications for a Director for the Business Office. This role manages, performs, or reviews accounting for various Business Office functional areas, exhibiting excellent analytic skills with a thorough knowledge of accounting principles. The Director actively participates in month-end closing and the annual audit, prepares activity reporting for cash and security of assets, investment, endowment and common fund reconciliations, and prepares compliance reporting for external sources. The position requires independent, customer-friendly, and timely interaction with university students and staff, demonstrating excellent general ledger knowledge and research skills, with a strong attention to detail. The Director also serves as the operations coordinator for the Business Office when the implementation of new software or systems is required.

Requirements

• 4-year degree (or 2-years with experience)
• Three to five years of experience in areas to include: cash, investment and endowment management, general ledger reconciliations, payroll processing and customer service.
• Strong analytic research ability.
• Understand various investment statements (in varying formats).
• Aptitude for complex math calculations.
• Strong attention to detail.
• Meticulous record keeping and preparing supporting documentation.
• Excellent customer service.
• Computer literate.
• Ability to problem solve technology challenges.
• Ability to perform duties in an environment with regular interruptions and telephone calls.
• Excellent communication skills and diplomacy.
• Work well with staff and participate in a team environment.

Nice To Haves

• Experience in higher education accounting highly desired.

Responsibilities

• Manages, performs, or reviews accounting for various Business Office functional areas.
• Actively participates in month end closing and the annual audit.
• Prepares activity reporting for areas of cash and security of assets, investment, endowment and common fund reconciliations.
• Prepares compliance reporting for external sources.
• Serves as operations coordinator for Business Office when implementation of new software or systems is required.
• Initiate or approve wire and ACH transfers, as needed.
• Review investment statements and record endowment and temporary investment activities, which includes record activity for gain and loss, market value, and cost basis.
• Analyze and reconcile endowment funds and the common fund, investigate variances.
• Value stock and investment gifts for proper recording in the general ledger.
• Prepare rolling 12-month average schedule for the University spend policy to release scholarship funds.
• Draw funds quarterly based on the approved funding amount.
• Utilize Fundriver system to calculate rolling 12-month average, maintain investment accounts, and produce reports and disclosures.
• Reconcile funding and draw or return cash from federal scholarship and grant funds deposited for the University through the Department of Education (G5), record activity in the general ledger.
• Prepare detail investment report for the Trustee Investment Committee.
• Manages, reviews posting at the bank for student and parent education loans, record activity in the general ledger and apply the payments to the student accounts.
• Review donations forwarded from Advancement.
• Records valuation adjustments for stock donations recording the donation in the general ledger.
• Perform the advancement donation reconciliation.
• Works with Raiser’s Edge advancement software to reconcile donations recorded by Advancement to deposits recorded by Business Office.
• Conduct annual compliance reporting for 1098T: generate, audit, resolve issues, print and mail 1098T forms, submit electronic file to the IRS.
• Maintain data and skills using Jenzabar and other software programs.
• Trained and certified in Jenzabar general ledger module to perform training and submit and manage Jenzabar help desk tickets.
• Prepares workpapers for annual audit, works closely with auditors in completion of fieldwork.
• Completes special projects as requested.
• Maintains and distributes weekly Budget to Actual JetReports for all departments and monthly JetReports for restricted departments.
• Maintains and updates JetReports to be used for annual budget analysis.
• Produces Daily Cash Balance reporting for all bank accounts for Controller and CFO.
• Reconcile Bank Accounts and ensure transfers are completed in a timely manner to Balance funds at end of each Month.
• Assist Controller in completing Month and Year end close in Jenzabar.
• Perform daily bank account duties, which includes performing fraud check review and release process, reject fraudulent checks for payment, and record daily cash activity in the general ledger for the operating and restricted cash accounts.
• Review and record in the general ledger Reinhardt student payroll and federal work study programs.
• Coordinates and assist with software and systems upgrades and implementation.
• Conduct daily phone and in-office communication with students and parents.
• Must be able to deal with problems involving several variables and resolve them satisfactorily with tact and diplomacy.
• Issue book vouchers and review status of student account with students and parents.
• Review the status of business office holds. Advise students or parents what is required to remove the hold.
• Assist with student registration and orientation events – assist and inform students on tuition and fee billing and payment processing, and provide necessary documents needed for registration.
• Assist in student service functions at the Business Office window and answer student/parent queries via telephone.
• Assist in closing out the ‘window’ by counting the cash drawer and reconciling checks and credit card payments.

Benefits

• Equal Opportunity Employer (EOE/M/V/H/V)
• Equal opportunity institution
• Provides equal access to and support for education and employment opportunities
• Does not discriminate on the basis of race, color, age, culture, national origin, socioeconomic status, veteran’s status, gender, sexual orientation, genetic information, religious belief, physical (dis)ability, political affiliation, or any other basis protected by federal, state or local laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: Associate degree