Director, Assistant Corporate Secretary

Pacific Life • Newport Beach, CA

5d • Hybrid

About The Position

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own. We’re actively seeking a talented Director, Assistant Corporate Secretary to join our Corporate Secretary's Office in Newport Beach, CA. This role is on-site in Newport Beach, CA with the flexibility for a hybrid work mode. As a Director Assistant Corporate Secretary, you’ll play a key role in Pacific Life’s growth and long-term success by providing governance, legal and compliance support to the Corporate Secretary's Office ("CSO") and across the organization. You will also supervise CSO paralegals on the team.

Requirements

• Minimum of 8 years of relevant work experience in a legal setting (law firm or in house) preferred.
• Minimum of 5 years leading a team
• College degree and paralegal certificate.
• Working knowledge of corporate and board governance, U.S. and international.
• An enthusiastic self-starter with excellent analytical, written, and verbal communication skills, acute attention to detail and exceptional organizational, time and project management skills.
• Demonstrated experience interfacing with senior executives, Board members, and key stakeholders on governance, strategic and organizational matters.
• A team player with strong collaboration skills, emotional intelligence, and the ability to effectively coach and leverage team and internal resources.
• An approachable professional with sound judgment and decision-making skills, an appropriate sense of urgency and the ability to function effectively, and calmly in a fast-paced, and dynamic environment.
• Proficient in the use of Microsoft Office software applications and Adobe.
• Experience in legal research, entity maintenance, board portals and other research, data, document, and records management software applications.
• Occasional travel (2-3 times/yr)

Nice To Haves

• Working knowledge of Secretariat / Teams / Zoom /OpenText / OneDrive / SharePoint / Westlaw / AI software/applications a plus.

Responsibilities

• Plan, direct, and manage the annual proxy solicitation of PMHC's Members.
• Direct and oversee responsibilities related to maintenance and use of PMHC's Member data.
• Collaborate with various reporting constituents of Member data and Corporate Technology on continued analysis and development and enhancement of the Members System.
• Effectively organize and schedule meetings of the Pacific Mutual Holding Company (PMHC) Members, Audit, and Investment and Finance (l&F) Committees, including preparation and distribution of meeting materials, agendas, minutes, and executive summaries.
• Personally attend and take minutes at meetings of the Members of PMHC, the Board Audit and l&F Committees, and the domestic captive entities.
• Participate in planning for and execution of the Board Offsite Meeting.
• Oversee the coordination of the Board and Committee meetings, materials distribution, and communications for the Pacific Life reinsurance global entities.
• Direct and oversee support staff in the execution of corporate regulatory filings, compliance policies, transactions, and other corporate legal matters as required or requested.
• Direct and oversee support staff on the development, implementation, and documentation of procedures for retrieval and reporting, and corporate records and data.
• Oversee the Shareholder and Board of Directors meetings and matters of Pacific Life Insurance Company, and its subsidiaries and affiliated companies.
• Routinely interact and communicate with Company directors and senior management, state and federal regulators, external auditors, and internal and external counsel.
• Oversee, manage and participate in ongoing or special projects as needed.

Benefits

• Medical
• Dental
• Vision
• Wellbeing Reimbursement Account
• Paid Time Off
• Holiday Schedules
• Financial Planning Time Off
• Paid Parental Leave
• Adoption Assistance Program
• Competitive 401k savings plan with company match and an additional contribution regardless of participation

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: Associate degree