Dining Administrative Assistant

American Food & Vending ⏐ American Dining Creations•Webster Groves, MO

1d•$20 - $25•Onsite

About The Position

A Dining Administrative Assistant with American Dining Creations plays a key role in maintaining efficient administrative processes while supporting on-site leadership and ensuring seamless day-to-day operations. The ideal candidate thrives in a structured, client-focused corporate environment and demonstrates strong organizational, financial, and communication skills.

Requirements

High school diploma or equivalent required
Minimum of 1–3 years of administrative or office experience, preferably in a corporate, hospitality, or food service environment
Experience with payroll entry and accounts payable strongly preferred
Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
Excellent written and verbal communication skills with a polished, professional demeanor
Strong organizational and time management skills with the ability to prioritize multiple tasks
High attention to detail and accuracy with administrative work
Ability to work independently while supporting a team-based environment
Professional appearance and customer-focused mindset
Ability to adapt in a fast-paced corporate setting with changing priorities
Flexibility to assist with occasional early morning or late afternoon catering events as needed
Ability to lift 30lbs, bend, walk, climb stairs, and stand for extended periods.

Nice To Haves

Degree in Business Administration or related field preferred

Responsibilities

Manage and process payroll accurately and in a timely manner in accordance with company guidelines
Support accounts payable functions including invoice review, reconciliation, and vendor communication
Maintain accurate financial records and assist with weekly and monthly reporting
Coordinate ordering and inventory of office and operational supplies
Serve as the primary point of contact for incoming calls, emails, and office inquiries
Maintain organized electronic and paper filing systems for payroll tracking, financials, compliance, and any required documentation.
Assist management with preparation of reports, spreadsheets, presentations, and internal communications to include menu boards/programing.
Support onboarding documentation and administrative processes for new team members
Ensure compliance with company policies, client expectations, and dining standards
Provide administrative support for meetings, events, and client-facing functions
Frequently assist with food and beverage service, food preparation, catering events including setup and event breakdown, inventory and merchandizing.
Deliver exceptional customer service to clients, guests, and team members
Maintain strict confidentiality of financial, payroll, employee, and client information
Contribute to a positive, professional workplace culture
Perform all other duties as assigned