Digitization Specialist

GD Information Technology • Chantilly, VA

7d • Onsite

About The Position

The Digitization Specialist will be responsible for maintaining tracking records and filing systems, archiving files, and processing records for digitization. This role involves identifying and locating records, preparing documents for scanning, operating scanning equipment, and performing quality control reviews to ensure accuracy and completeness of digitized images. The specialist will also maintain and update databases and spreadsheets, record pertinent data about archived files, and perform document/folder metadata entry. This position may require standing for long periods and participating in special projects.

Requirements

• Top Secret SCI + Polygraph Clearance
• 1 + years of related experience
• Customer Service skills
• Data Entry skills
• Document Management skills
• Microsoft Office proficiency
• Associate's Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.
• 1 year of related administrative experience.
• Detail-oriented
• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience.
• Ability to participate productively as a contributing member in a team environment.
• Strong interpersonal skills
• Ability to be discreet and maintain confidentiality.
• Proficient in the use of Microsoft Office and standard computer applications
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly.
• Ability to physically lift and move boxes weighing up to 35 pounds, climb ladders and stairs, squat, and reach for warehoused material.

Nice To Haves

• Ability to physically lift and move boxes weighing up to 35 pounds, climb ladders and stairs, squat, and reach for warehoused material.

Responsibilities

• Maintain tracking records and filing systems, archive files.
• Identify records via electronic/hardcopy resources to be processed.
• Locate records on shelves and move boxes/containers of records to/from each DCC process step.
• Prepare all document pages for scanning by removing bindings such as staples, rubber bands, and paperclips.
• Separate pages from all types of bindings - 3-ring binders, GBC-type bindings, softcover, hardcover bindings, etc.
• Operate a paper cutter when necessary to remove bindings.
• Insert a variety of bar-coded separator and tracking sheets into each batch of records to distinguish documents and folders during the digitization process.
• Perform quality control reviews by comparing the digitized document images with the original source material to verify that all pages within the document were scanned accurately and completely.
• Perform 100% verification of each scanned page image to ascertain image quality.
• Identify and mark images which fail the review for rescanning.
• Maintain, update and serve as focal point for databases or spreadsheets.
• Record manually or via a barcode scanner pertinent data describing archived files received for processing, including but not limited to the date of receipt, number of physical items, name of receiver, process step and container barcode/tracking number.
• Perform document/folder metadata entry in electronic databases/hardcopy files which will support the archiving of files.
• Input job/box data to support the tracking of archived files while in the customer workflow.
• Capture and record associated document-level metadata.
• Enter metadata into the project specific database for each document as required.
• Participate in special projects as required.

Benefits

• Medical plan options
• Health Savings Accounts
• Dental plan options
• Vision plan
• 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.
• Full flex work weeks where possible
• Vacation time
• Sick time
• Personal time
• Holidays
• Paid parental leave
• Military leave
• Bereavement leave
• Jury duty leave
• Short-term disability benefits
• Long-term disability benefits
• Life insurance
• Accidental death and dismemberment insurance
• Personal accident insurance
• Critical illness insurance
• Business travel and accident insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree