Digitization Specialist

General Dynamics Information Technology•Chantilly, VA

1d•Onsite

About The Position

This position is responsible for maintaining tracking records and filing systems, archiving files, and processing records for digitization. The specialist will identify records, prepare them for scanning by removing bindings, and operate equipment as needed. A key part of the role involves performing quality control reviews to ensure accurate and complete scanning of documents. Additionally, the specialist will maintain and update databases, record pertinent data about archived files, and enter document-level metadata into electronic databases. This role may require standing for long periods and participating in special projects.

Requirements

Top Secret SCI + Polygraph Clearance
1 + years of related experience
Customer Service skills
Data Entry skills
Document Management skills
Microsoft Office proficiency
Associate's Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.
1 year of related administrative experience.
Detail-oriented
Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience.
Ability to participate productively as a contributing member in a team environment.
Strong interpersonal skills
Ability to be discreet and maintain confidentiality.
Proficient in the use of Microsoft Office and standard computer applications
Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly.
Ability to physically lift and move boxes weighing up to 35 pounds, climb ladders and stairs, squat, and reach for warehoused material.

Responsibilities

Maintain tracking records and filing systems, and archive files.
Identify records via electronic/hardcopy resources to be processed.
Locate records on shelves and move boxes/containers of records to/from each DCC process step.
Prepare all document pages for scanning by removing bindings such as staples, rubber bands, and paper clips.
Separate pages from all types of bindings, including 3-ring binders, GBC-type bindings, softcover, and hardcover bindings.
Operate a paper cutter when necessary to remove bindings.
Insert a variety of bar-coded separator and tracking sheets into each batch of records to distinguish documents and folders during the digitization process.
Perform quality control reviews by comparing the digitized document images with the original source material to verify that all pages within the document were scanned accurately and completely.
Perform 100% verification of each scanned page image to ascertain image quality.
Identify and mark images which fail the review for rescanning.
Maintain, update, and serve as focal point for databases or spreadsheets.
Record manually or via a barcode scanner pertinent data describing archived files received for processing, including but not limited to the date of receipt, number of physical items, name of receiver, process step, and container barcode/tracking number.
Perform document/folder metadata entry in electronic databases/hardcopy files which will support the archiving of files.
Input job/box data to support the tracking of archived files while in the customer workflow.
Capture and record associated document-level metadata, such as title/subject, publication date, document type, and classification.
Enter metadata into the project specific database for each document as required.
Physically lift and move boxes weighing up to 35 pounds, climb ladders and stairs, squat, and reach for warehoused material.
Participate in special projects as required.