Digitization Audit Intern

Georgia Department of Public Health•Atlanta, GA

13h

About The Position

The Digitization Audit Intern assists the Records Management Unit in evaluating the quality, accuracy, and integrity of digitized records produced through the organization’s records digitization initiative in PaperVision. The intern will review scanned records, verify indexing accuracy, assess image quality, and document audit findings to ensure digital records accurately represent the original documents. The intern will receive a list of records for auditing purposes with audit issues named.

Requirements

Current student or recent graduate in: Public Administration, Library & Information Science, Archives & Records Management, Information Systems, Business Administration or related field.
Strong attention to detail
Basic proficiency in Microsoft Excel or spreadsheet software
Strong organizational skills
Familiarity with document imaging systems
Knowledge of records management concepts
Experience working with databases or electronic document systems

Responsibilities

Audit and Quality Review: Using a computerized audit report, the intern will conduct audits of digitized records to verify accuracy, completeness, and legibility.
Compare scanned images to original paper records, when available.
Review records for: image quality issues, improper scanning resolution, missing data, duplicates.
Indexing Verification: Verify that digitized records are properly indexed and searchable within the electronic records system.
Confirm accuracy of metadata including: Name, State File Number, Document type, Date of event.
Audit Documentation: Record audit findings in the digitization audit log.
Document errors, discrepancies, and potential risks.
Track records requiring rescanning or correction.
Reporting Support: Assist with preparing audit summaries and reports.
Identify patterns or recurring issues in digitization processes.
Provide recommendations to improve scanning workflows.