Digitization Assistant

University of Dayton • Dayton, OH

22h • Onsite

About The Position

Help us make our rare and unique library collections discoverable online for students and scholars at the University of Dayton and beyond! As the Digitization Assistant you will support scanning, digital file preparation, and metadata entry as part of the Libraries’ digitization and digital preservation initiatives. Provides hands-on support for digitization and digital preservation initiatives within the University Libraries. The Digitization Assistant is responsible for carrying out daily scanning, digital file preparation, and metadata entry, ensuring that projects meet established technical and quality standards. This position increases the Libraries’ capacity to provide access to high-interest, unique, and rare materials from our Marian Library, Archives and Special Collections. The Digitization Assistant also supervises and trains student employees in digitization best practices, quality control, and metadata creation. By contributing to digital project workflows and maintaining careful attention to detail, the Digitization Assistant plays a vital role in advancing digital scholarship, supporting teaching and research, and enhancing the visibility of the University’s distinctive collections.

Requirements

• High school diploma, GED, or equivalent combination of education and experience.
• Basic computer literacy, including experience navigating file systems and organizing files and folders, using email and web-based applications, and performing routine tasks in Microsoft Office, such as entering data in Excel or creating and editing Word documents.
• Ability to follow established workflows, written procedures, and technical guidelines with consistency and accuracy.
• Clear and effective written and verbal communication skills, including the ability to ask questions, summarize information, and document work.
• Ability to stay organized, manage tasks, and maintain attention to detail in day-to-day work.
• Ability to work independently and as part of a collaborative team.
• Currently authorized to work in the United States on a full-time basis.

Nice To Haves

• Associate’s or bachelor’s degree, preferably in library science, information technology, digital media, or related field.
• Experience with digitization equipment such as flatbed scanners, overhead cameras, or audiovisual capture tools.
• Familiarity with metadata standards (e.g., Dublin Core, MODS, MARC) and an understanding of their role in discovery and preservation.
• Experience training or supervising student employees.
• Knowledge of digital preservation practices and workflows.
• Experience with image editing, OCR, and PDF processing tools.
• Familiarity with web-based collection platforms (e.g., Digital Commons, Omeka, institutional repositories).
• Ability to learn new software tools and technologies relevant to digitization work.
• Interest in emerging technologies in libraries, archives, and digital scholarship.

Responsibilities

• Carrying out daily scanning, digital file preparation, and metadata entry
• Ensuring that projects meet established technical and quality standards
• Supervising and training student employees in digitization best practices, quality control, and metadata creation
• Contributing to digital project workflows
• Maintaining careful attention to detail

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED