Lead Digital Archivist

Compass Connections•Los Fresnos, TX

1d•Onsite

About The Position

Guided by care and compassion, Compass Connections has been impacting and meeting the needs of the community’s most vulnerable children and families through residential care, community-based support, foster care, and adoption services. Leveraging more than a century of collective child welfare experience, Compass Connections, a Texas based non-profit organization, is a national leader in connecting, strengthening, and transforming families from around the globe. This role is responsible for maintaining a comprehensive digital archiving system and processing raw images using appropriate software. The position also involves responding to a high volume of inquiries and requests for stored records from internal and external agencies in a timely manner, ensuring compliance with all federal and state regulatory guidelines.

Requirements

Fluency in English and Spanish is required.
High school diploma, or equivalent.
One (1) plus years of related experience and/or training.
Pass a pre-employment drug screen and random drug screens throughout employment.
Provide proof of work eligibility status upon request.
Pass a pre-employment and biennial criminal background checks.
Ability to frequently move boxes weighing between 30-50 pounds throughout designated work area.
Respond sensitively and competently to the service population’s cultural and socio-economic characteristics.
Work collaboratively with other staff members, service providers and professionals.
Work in a fast-paced environment and maintain emotional control and professional composure at all times.
Organize and prioritize responsibilities and duties efficiently.
Maintain computer literacy required to meet the responsibilities of the position.
Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
Demonstrate a working knowledge of all Compass Connections policies and procedure.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Associate degree from accredited program/institution, or two or more years of college-level course work.
First aid, CPR, Emergency behavior intervention certifications.
Two (2) plus years of related experience and/or training.

Responsibilities

Meet all federal and state regulatory guidelines and standards that are applicable to this position.
Participate in scheduled meetings, in-service training and team decisions as needed.
Communicate effectively and professionally by phone or face-to-face with agency staff, vendors, community members and regulatory and contract staff.
Compile, prepare, submit, and maintain accurate records, files, forms, statistics, and additional information in accordance with agency policies, licensing and/or contract requirements.
Implement Compass Connections safety protocols including evacuating with children and other staff in case of an emergency.
Work evenings, weekends and holidays as needed and as requested by the supervisor.
Maintain confidentiality in all areas of the child and program operations.
Maintain Compass Connections professional and ethical standards of conduct outlined in Compass Connections employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times.
Maintain a comprehensive digital archiving system and be able to locate and retrieve information from files as directed.
Receives, tracks, and responds to high volume inquiries and requests for stored records from internal and external agencies in a timely manner.
Processes raw images using the appropriate software.
Complete timely and accurate documentation or training in accordance with agency policies and procedures and contract and regulatory requirements and standards.
Meet all deadlines required by program supervisor and federal partners.
Other duties as assigned.