Development Specialist- Concord, CA (Hybrid)

PLANNED PARENTHOOD SHASTA-DIABLO•Concord, CA

1d•$70,699 - $84,510•Hybrid

About The Position

The Development Specialist provides critical administrative, logistical, and research support to the Development team, ensuring the smooth execution of fundraising initiatives and donor engagement activities. Reporting to the Vice President of Development, this role will support departmental processes, project management, administrative oversight, event coordination, interdepartmental reviews, reporting, and donor prospect research. The Development Coordinator will be a key player in maintaining efficient workflows, assisting with development operations, and supporting the team in achieving and growing annual revenue goals.

Requirements

Bachelor’s degree or equivalent experience.
At least 2 years of experience providing administrative or event support in a nonprofit development, fundraising, or equivalent role.
Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
Excellent written and verbal communication skills, with attention to detail.
Demonstrated professional writing experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with donor databases (Raiser’s Edge preferred) or CRM systems.
Ability to conduct research and synthesize information into actionable materials.
Collaborative team player with a proactive and positive attitude.
Commitment to the organization’s mission and values, including principles of diversity, equity, and inclusion (DEI).
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Knowledge of Development software (Blackbaud Raisers’ Edge preferred), and Microsoft Office Suite
Must have reliable automobile transportation and a valid California Driver's License and insurance.

Nice To Haves

Raiser’s Edge preferred
equivalent CRM systems

Responsibilities

Provide day-to-day administrative support to the Vice President of Development and the broader Development team, including interdepartmental calendar management, departmental meeting scheduling, travel and expense reports, invoicing and accounts payable, development of departmental documents and presentations, and note-taking.
Draft, edit, and review a variety of written materials, including grant proposals, reports, and published content, ensuring clarity, accuracy, and alignment with organizational goals and messaging.
Coordinate interdepartmental processes such as proposal reviews, reporting, and document management to ensure timely and accurate deliverables.
Assist in tracking donor-related data, entering and maintaining records in the donor database (Raiser’s Edge or equivalent CRM).
Support the preparation of development reports and donor briefing materials for leadership and other staff as needed.
Provide support with event coordination and facilitation. Organize and maintain electronic files, ensuring easy access to current and historical materials.
Assist with conducting donor and prospect research (Institutional Giving and Individual Giving prospects) to support fundraising efforts, identifying opportunities for new and increased giving.
Prepare comprehensive briefing materials for development staff and leadership ahead of donor meetings, including donor profiles to support overall departmental strategy.
Track and report on donor prospecting activities to inform strategy and engagement.
Serve as a liaison between the Development team and other departments to ensure smooth collaboration and effective communication.
Assist in coordinating inter and cross-departmental projects, including timelines, deliverables, and reviews.
Support development reporting, including gathering data and metrics from internal teams for donor stewardship and organizational updates.
Provide team updates on funding streams and incoming revenue.
Coordinate and support invoice preparation and follow-through for various stakeholders, including event vendors and Institutional grants.
Assist in planning and executing fundraising and stewardship events, including event logistics, vendor coordination, website management, and post-event follow-up.
Support event timelines and task lists to ensure seamless execution of events.
Coordinate event-related communications, including invitations and guest management.
Attend events as needed to provide on-site logistical support.
Support the creation of fundraising and stewardship materials, such as donor letters, reports, and presentations.
Assist with annual appeals, campaigns, and other fundraising initiatives as needed.
Assist with external communications and emails, with the PPFA system Every Action.
Support with copy editing and writing, as assigned.
Provide general operational support to the Development team, including special projects as assigned.
Assist with administrative activities such as invoicing and accounts payable, travel and expenses, departmental meetings, and calendar management.