Development Specialist

Pittsburg State University•Pittsburg, KS

5d•Onsite

About The Position

Pittsburg State University is accepting applications for a Development Specialist in the department of Advancement Services. This role is responsible for serving as a critical contributor to the accurate and timely processing of philanthropic gifts, asset monitoring, and donor stewardship activities.

Requirements

At least two years of experience in data entry, accounting support, donation processing, or related administrative work.
Strong attention to detail and accuracy in handling financial and donor information.
Ability to maintain confidentiality and work with sensitive donor data.

Nice To Haves

Bachelor’s degree in accounting, business, or related field.
Experience working in a nonprofit, foundation, or higher education environment.
Familiarity with donor management or fundraising software (e.g., Salesforce, DonorPerfect, RazorsEdge).
Knowledge of IRS charitable giving regulations, PCI compliance, or general nonprofit accounting principles.
Experience reconciling financial data and preparing donor acknowledgment letters or receipts.

Responsibilities

Accurately processes and records charitable donations, pledges, matching gifts, and non-cash gifts in the Foundation’s database.
Confirms proper allocation of funds based on donor intent.
Prepares and issues acknowledgment letters, gift receipts, and tax documentation within established timeframes.
Maintains up-to-date and accurate constituent records in the donor management system.
Ensures all processed gifts comply with IRS charitable contribution rules, PCI compliance, and internal audit standards.
Reviews supporting documentation to verify compliance with gift acceptance criteria.
Upholds data integrity standards through routine audits and validations of gift records.
Coordinates with internal stakeholders and leadership to ensure all gifts are accurately categorized and properly receipted.
Responds to internal and external inquiries regarding gift status, documentation, and donor records.
Supports reconciliation of gift data with financial operations during monthly and year-end close processes.
Assists in documenting and refining gift processing procedures and workflows.
Contributes to special projects, reporting, or audit preparation as needed.
Performs other duties assigned directly related to the Foundation’s mission and operations.