Development Specialist and Scholarship Coordinator

Stillman College•Tuscaloosa, AL

16h

About The Position

The Development Specialist and Scholarship Coordinator supports donor relations, scholarship administration, and grant management activities within the Division of Institutional Advancement. This position plays a key role in coordinating scholarship programs, maintaining donor and grant records, supporting compliance and reporting requirements, and fostering strong relationships with donors, funding agencies, and campus partners.

Requirements

Bachelor’s degree required.
Minimum of two (2) years of experience related to scholarships, grants, development, or higher education administration.
Ability to work effectively under direct supervision as well as independently.
Strong organizational, written, and verbal communication skills.
Demonstrated attention to detail and ability to manage multiple priorities and deadlines.
Must pass a pre-employment background investigation.

Responsibilities

Maintain accurate scholarship records and ensure compliance with donor agreements, gift restrictions, and institutional policies.
Generate and maintain reports related to scholarship awards, fund balances, donor intent, and student impact.
Coordinate scholarship award ceremonies, donor recognition activities, and student acknowledgment efforts.
Maintain complete and up-to-date records of scholarship funds, donor interactions, correspondence, and program activities.
Collaborate with Financial Aid, Business Affairs, Student Success, and other internal departments to support scholarship recipients and ensure proper award disbursement.
Support grant management activities, including tracking grant awards, monitoring spending and compliance requirements, and maintaining grant documentation.
Assist with the preparation of grant reports, data collection, and required deliverables for internal leadership and external funding agencies.
Maintain organized grant files and records to support audits, reviews, and institutional reporting.
Coordinate with principal investigators, program staff, and Institutional Advancement leadership to ensure timely submission of grant-related information.
Prepare reports, correspondence, and summaries for leadership and key stakeholders related to scholarships, donor funds, and grants.
Ensure compliance with institutional, state, and federal regulations related to scholarships and grant-funded programs.
Support divisional initiatives, donor engagement activities, and special projects within Institutional Advancement as assigned.
Perform other duties as assigned to support the goals and operational needs of the Division of Institutional Advancement.