Development Operations & Executive Support Coordinator

Live Nation Entertainment • New York, NY

1d • $28 - $35 • Onsite

About The Position

WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com. WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! THE ROLE The Development Assistant will provide administrative, creative, and project support to the Development team at Live Nation Studios. This role supports the evaluation, tracking, and advancement of film and television projects and helps ensure the smooth day-to-day operation of the development department. The ideal candidate is highly organized, proactive, and detail-oriented. This position offers hands-on exposure to the creative development process, including script coverage and presentation materials while requiring discretion, strong communication skills, and the ability to collaborate effectively with executives, creative partners and internal stakeholders. WHAT THIS ROLE WILL DO Executive & Administrative Support Manage calendars for the team of development executives, including scheduling, confirming, and coordinating internal and external meetings as well as taking meeting notes and keeping a database going for the team’s expanding professional network. Log notes during core team meetings. Maintain up-to-date phone sheets and contact information. Coordinate domestic and international travel and logistics for executives and, when needed, adjacent talent. Prepare and submit expense reports for development team members accurately and in a timely manner. Assist with general office and departmental administrative tasks as needed. Support departmental projects as needed, including, but not limited to, maintaining organizational documents, grids and databases, script coverage, entertainment business research and preparing agendas and memos for high-level leadership meetings Development & Project Support Maintain a detailed log of incoming scripts, pitches, and project submissions; track status and disseminate information to appropriate internal teams. Read scripts and prepare written coverage, summaries, and creative notes as assigned. Read and watch relevant IP content in the film and TV space where it intersects with Live Nation Studios’ ongoing mandates. Assist with the creation and assembly of development materials, including pitch decks, presentations, and internal briefing documents. Develop and maintain a thorough familiarity with all projects in development, including current status, attachments, and next steps. Maintain and update development grids, tracking documents, databases, and organizational materials. Assist in preparing agendas, memos, and materials for internal development meetings and leadership discussions. Communication & Coordination Liaise closely with other assistants and coordinators across Live Nation Studios, as well as with external partners including talent, representatives, and production entities Serve as a professional and reliable point of contact for internal and external communications related to the development team Handle confidential information with discretion and sound judgment WHAT THIS PERSON WILL BRING Bachelor’s degree or equivalent work experience required. 3+ years of experience in an administrative, assistant, or coordinator role, preferably within film, television, media, or entertainment. Prior experience at a studio, production company, literary agency, or talent agency strongly preferred. Strong interest in film and television development and storytelling. Excellent organizational skills with exceptional attention to detail. Strong written and verbal communication skills. Ability to prioritize, multitask, meet deadlines, and adapt quickly in a fast-moving environment. Highly organized and detail-oriented Proactive and solutions-focused Strong interpersonal and communication skills Comfortable working in a creative, fast-paced environment Collaborative team player with a positive, professional attitude Proactive, resourceful, and able to work independently with limited direction. High level of professionalism and ability to handle confidential information. Proficiency with Microsoft Office, Google Drive (Docs, Sheets, Slides) and Canva BENEFITS & PERKS Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits: HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA) YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days WEALTH: 401(k) program with company match, stock reimbursement program FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment OTHERS: Volunteer time off, crowdfunding match EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. #LI-GV1 #LI-OnsiteLosAngeles,CA ---------- The expected compensation for this position is: $28.00 USD - $35.00 USD Hourly Pay is based on a number of factors including market location, qualifications, skills, and experience. Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains. Recognized for seven years as a Great Place to Work® and named one of Fortune’s World’s Most Admired Companies, Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Our world-class teams specialize in all aspects of the live entertainment industry, from ground-breaking innovations in ticketing, global venue development and operations, concert promotion and production, sales and brand partnerships, and unparalleled artist management supported by professionals in all facets of corporate operations. We believe in taking care of the countless employees helping artists bring live music to fans all around the world. Our many unique benefit programs are designed to help our teams live life to the fullest including generous vacation, healthcare, retirement benefits, student loan repayment, tuition reimbursement, six months of paid caregiver leave for new parents including fostering and perks like Roadie Babies helping new parents care for their babies on work trips. And of course, access to free live events through our exclusive employee ticketing program. There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.

Requirements

• Bachelor’s degree or equivalent work experience required.
• 3+ years of experience in an administrative, assistant, or coordinator role, preferably within film, television, media, or entertainment.
• Strong interest in film and television development and storytelling.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize, multitask, meet deadlines, and adapt quickly in a fast-moving environment.
• Highly organized and detail-oriented
• Proactive and solutions-focused
• Strong interpersonal and communication skills
• Comfortable working in a creative, fast-paced environment
• Collaborative team player with a positive, professional attitude
• Proactive, resourceful, and able to work independently with limited direction.
• High level of professionalism and ability to handle confidential information.
• Proficiency with Microsoft Office, Google Drive (Docs, Sheets, Slides) and Canva

Nice To Haves

• Prior experience at a studio, production company, literary agency, or talent agency strongly preferred.

Responsibilities

• Manage calendars for the team of development executives, including scheduling, confirming, and coordinating internal and external meetings as well as taking meeting notes and keeping a database going for the team’s expanding professional network.
• Log notes during core team meetings.
• Maintain up-to-date phone sheets and contact information.
• Coordinate domestic and international travel and logistics for executives and, when needed, adjacent talent.
• Prepare and submit expense reports for development team members accurately and in a timely manner.
• Assist with general office and departmental administrative tasks as needed.
• Support departmental projects as needed, including, but not limited to, maintaining organizational documents, grids and databases, script coverage, entertainment business research and preparing agendas and memos for high-level leadership meetings
• Maintain a detailed log of incoming scripts, pitches, and project submissions; track status and disseminate information to appropriate internal teams.
• Read scripts and prepare written coverage, summaries, and creative notes as assigned.
• Read and watch relevant IP content in the film and TV space where it intersects with Live Nation Studios’ ongoing mandates.
• Assist with the creation and assembly of development materials, including pitch decks, presentations, and internal briefing documents.
• Develop and maintain a thorough familiarity with all projects in development, including current status, attachments, and next steps.
• Maintain and update development grids, tracking documents, databases, and organizational materials.
• Assist in preparing agendas, memos, and materials for internal development meetings and leadership discussions.
• Liaise closely with other assistants and coordinators across Live Nation Studios, as well as with external partners including talent, representatives, and production entities
• Serve as a professional and reliable point of contact for internal and external communications related to the development team
• Handle confidential information with discretion and sound judgment

Benefits

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH: 401(k) program with company match, stock reimbursement program
• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS: Volunteer time off, crowdfunding match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level