Operations Support Coordinator

Inframark • Brookshire, TX

1d

About The Position

The Operations Support Coordinator is responsible for assisting the Operations Department.

Requirements

• Ability to write correspondence.
• Ability to follow written and oral instructions.
• Knowledge of Microsoft Excel, Word, and PowerPoint.
• Great communication skills.
• Ability to work alone with minor supervision.

Responsibilities

• Client Billing – Collection of billable data in the form of standardized and non-standardized reports (including contracts). Transfer collected data to spreadsheets. Enter data by line item for each billable charge into the billing system monthly for each association managed by Inframark.
• Customer Service – Face-to-face and in/outbound calls.
• Vendor Invoices – Coding, tracking, and forwarding invoices timely manner to the corporate office for payment. Research and initiate resolution for disputable charges.
• Property Transitions – Includes all associations entering and exiting contracts with Inframark. Ensures the transition process is handled and communicated in a professional and timely manner. Assists as backup as needed.
• Accounts Receivable Checks – Processes account receivable checks for distribution.
• Records Management – Files and maintains records.
• Coordinates Facility Repairs – Coordinates any facility maintenance or repairs with the building. This can range from electrical problems to changing light bulbs.
• Coordinates Vehicle Maintenance and Repairs – Responsible for ensuring routine preventative maintenance for vehicles (e.g., washing exterior and getting oil changes) is completed.
• Minor Purchasing – Purchases common-use items and serves as the 'go-to person' for any minor purchases.
• Supports daily operations for various departments.
• Performs other duties as assigned

Benefits

• health, dental, and life insurance
• 401(k) plan
• paid time off
• sick leave
• holidays
• wellness plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED