Development & Executive Operations Coordinator

Central Coast Community VNA • Monterey, CA

3d • $30 - $36 • Onsite

About The Position

The Development & Executive Operations Coordinator is a highly organized, proactive professional who provides essential support for fundraising operations, donor and funder relations, and executive administration within a mission-driven home health and hospice organization. The role is approximately 40% donor and funder relations and 60% development operations and administrative support. Working closely with the CEO and external development partners, the Coordinator helps ensure that donor communications, grant activities, records, schedules, and follow-up are managed accurately, efficiently, and with exceptional professionalism and discretion. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities while building positive relationships with donors, funders, executives, board members, staff, and community partners.

Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience
• One to four years of experience in development, nonprofit administration, donor relations, executive support, healthcare administration, communications, or a related field preferred
• Experience using a CRM, donor database, or similar information management system
• Strong proficiency with Microsoft 365, particularly Outlook, Word, Excel, PowerPoint, and Teams
• Excellent written and verbal communication skills, with strong attention to tone, accuracy, professionalism, and audience
• Demonstrated organizational and time-management skills, with the ability to prioritize and manage multiple projects, responsibilities, and deadlines
• Demonstrated ability to exercise sound judgment and maintain confidentiality when handling sensitive donor, executive, patient-related, and organizational information
• Strong interpersonal and relationship-building skills, with the ability to work effectively with the CEO, consultants, staff, board members, donors, funders, and community partners
• Current driver's license
• Auto insurance
• Reliable vehicle

Nice To Haves

• Fundraising, grant administration, home health, hospice, palliative care, or nonprofit healthcare experience is helpful but not required

Responsibilities

• Manage donor and funder communications, acknowledgments, correspondence, meeting materials
• Maintain accurate and up-to-date CRM and donor records and support donor cultivation, stewardship activities, fundraising campaigns, events, and prospect research
• Track grant opportunities, application deadlines, submissions, reports, renewals, and other grant-related requirements
• Coordinate calendars, meetings, schedules, materials, action items, and follow-up activities for the CEO, development partners, donors, board members, and other stakeholders
• Support gift-processing workflows, including gift acknowledgment, reporting, reconciliation, and recordkeeping in coordination with appropriate staff
• Assist with fundraising campaigns, special events, public relations activities, community engagement, and other development initiatives
• Conduct research to support donor, funder, and prospect development activities
• Assist with special projects and other duties that support the organization’s development and executive operations

Benefits

• Paid time off
• Medical, dental, and vision insurance
• Company paid life insurance
• HSA and FSA options
• 403(b) plan
• A $35 monthly premium for employee-only medical coverage or other options available

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level