Development Database & Gift Assistant

317 Main Community Music Center • Yarmouth, ME

3d

About The Position

Manages the day-to-day operation of 317 Main’s donor database and gift processing functions, ensuring data integrity and timely acknowledgment of all gifts. This role is central to the accuracy and reliability of the systems that support donor cultivation and stewardship across the organization.

Requirements

• Proficiency in donor database management (LGL preferred)
• Experience with gift processing and financial reconciliation
• Strong data entry and management skills
• Excellent communication and organizational abilities
• Ability to work independently and as part of a team

Nice To Haves

• Experience in non-profit advancement or fundraising
• Familiarity with donor cultivation and stewardship principles
• Event planning or logistics support experience

Responsibilities

• Processes all gifts, pledges, and recurring donations in LGL
• Maintains donor records, contact information, and relationship notes
• Generates reports, mailing lists, and portfolio data for development staff
• Partners with Director of Business and Finance to complete annual reconciliation of gifts and database systems
• Manages acknowledgment letters and gift receipting in coordination with Advancement team
• Supports data hygiene, deduplication, and database organization projects
• Assists with donor event logistics and mailings as needed

Benefits

• 20 vacation days (4 weeks) per year for standard full-time staff (prorated for part-time)
• 12 paid holidays annually
• 1 floating holiday
• 5 paid sick days per year
• Health insurance for employees working 20+ hours per week (employer contributions 25%-70%)
• 403(b) retirement savings plan (available to employees working 10+ hours per week after one year of service)
• 40% off all programs for staff
• 25% discount for immediate family members for music education
• 50% discount for immediate family members for summer camp

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed