Development Database & Gift Assistant

317 Main Community Music Center • Yarmouth, ME

4d • $18 - $24

About The Position

Manages the day-to-day operation of 317 Main’s donor database and gift processing functions, ensuring data integrity and timely acknowledgment of all gifts. This role is central to the accuracy and reliability of the systems that support donor cultivation and stewardship across the organization.

Requirements

• Proficiency in donor database management
• Experience with gift processing and acknowledgment
• Ability to maintain data integrity
• Skills in generating reports and mailing lists
• Experience with data hygiene and deduplication projects
• Ability to assist with event logistics and mailings

Nice To Haves

• Experience with LGL software
• Familiarity with advancement team coordination
• Experience partnering with finance departments

Responsibilities

• Processes all gifts, pledges, and recurring donations in LGL
• Maintains donor records, contact information, and relationship notes
• Generates reports, mailing lists, and portfolio data for development staff
• Partners with Director of Business and Finance to complete annual reconciliation of gifts and database systems
• Manages acknowledgment letters and gift receipting in coordination with Advancement team
• Supports data hygiene, deduplication, and database organization projects
• Assists with donor event logistics and mailings as needed

Benefits

• 20 vacation days (4 weeks) per year for standard full-time staff. Part-time positions receive prorated vacation.
• 12 paid holidays annually, including New Year's Day, MLK Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples' Day, Thanksgiving and the day after, Christmas Eve, and Christmas Day
• 1 floating holiday to use for religious, cultural, or personal observances
• 5 paid sick days per year
• Health insurance for employees working 20+ hours per week, with employer contributions ranging from 25%-70% depending on scheduled hours.
• 403(b) retirement savings plan, available to employees working 10+ hours per week after one year of service.
• Generous lesson discounts: 40% off all programs for staff, plus discounts for immediate family members (25% for music education, 50% for summer camp)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed