Coordinator Development

Defender of Wildlife•Washington, DC

2d•Onsite

About The Position

The Development Coordinator works closely with the Senior Vice President of Development and Development Directors to advance fundraising efforts through donor outreach and stewardship, gift tracking, reporting and acknowledgements, donor research and pipeline development, special projects, reporting, and general departmental support. The role ensures accurate and prompt gift processing and donor records, supports donor communications and events, and provides administrative assistance to department leaders and colleagues. No travel is required. The position is union-eligible and part of a bargaining unit represented by OPEIU Local 2.

Requirements

Bachelor’s degree or equivalent in a related discipline, or an accepted equivalent combination of education and experience.
At least 1 year of relevant experience.
Excellent writing and proofreading skills and knowledge of grammar.
Strong technological aptitude, including advanced Microsoft Word and Excel skills, and willingness to learn specialized software such as ROI, the organization’s CRM.
Strong organizational skills and attention to detail.
Strong interpersonal skills and ability to interact with management and support staff.
Ability to take ownership of processes and use problem-solving skills to resolve issues, including researching unfamiliar tasks and asking questions or seeking help when needed.
Ability to function efficiently in a busy environment.
Ability to work independently and/or as a team member with initiative, motivation, flexibility, organization, and attention to accuracy and detail.

Nice To Haves

Development experience preferred.

Responsibilities

Ensure donors receive prompt and accurate acknowledgements for restricted and unrestricted gifts, including drafting letters and custom notes, obtaining signatures, copying, mailing, and uploading acknowledgements into the database.
Coordinate with Development colleagues and the Senior Vice President of Development to determine which acknowledgements require customization and ensure gifts are acknowledged within 48 hours.
Optimize gift acknowledgement processes and systems, especially during high-volume periods.
Ensure proper coding and processing of gifts and maintain accurate, up-to-date donor records.
Prepare the Daily Gift Report and report gifts to Development staff each day.
Welcome new Defenders’ Leadership Council donors by preparing and sending welcome packets and supplemental materials as appropriate.
Assist with cultivation outreach mailings, including gratitude cards, reports, newsletters, invitations, birthday cards, and Leadership Council and other premium mailings.
Purchase and organize postage and mailing supplies to meet deadlines.
Support events and trips by producing name badges and place cards, preparing and mailing materials, coordinating projects, and providing other assistance as needed.
Assist with donor research and pipeline development projects.
Serve as a backup for creating visit briefings and preparing trip materials for major gift officers.
Process and maintain department contracts.
Coordinate department-wide activities and projects, including the weekly Development report, weekly staff meetings, and orientation materials for new staff.
Ensure audiovisual needs are set up before scheduled meetings.
Support the Senior Vice President of Development with scheduling, travel arrangements, donor visit materials, travel expenses, donor correspondence and mailings, and activity tracking in the donor database.
Assist Development colleagues with travel arrangements and expense reports when needed.
Complete expense reports for the VP of Philanthropy and department credit card expenses.
Perform other work-related duties as assigned.