Development Coordinator

Coastal Roots Farm•Encinitas, CA

5h•$24 - $30•Hybrid

About The Position

The Development Coordinator plays a critical role in advancing the organization's philanthropy efforts by ensuring the accuracy, organization, and execution of fundraising operations. This position supports donor stewardship, gift processing, grant administration, fundraising events, and impact reporting while helping the philanthropy team build meaningful relationships with donors and achieve fundraising goals. The ideal candidate thrives on organization and efficiency and enjoys creating systems that keep fundraising efforts running smoothly. They are a database expert (or excited to become one) who takes pride in maintaining accurate records and exceptional attention to detail. Curious by nature and eager to learn, they understand that strong donor relationships begin with excellent stewardship and reliable data, and they are excited to contribute to a growing culture of philanthropy.

Requirements

Exceptional organizational skills with meticulous attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Proficiency in Microsoft 365, Excel, and CRM/database systems.
Analytical mindset with experience preparing reports and maintaining data integrity.
Ability to work independently while collaborating across departments.
Bachelor’s Degree preferred (nonprofit management, communications, or related field).
1-3 years of experience in fundraising, nonprofit administration, database management, customer service or related field.
Knowledge of appropriate software including Microsoft Office Suite, and Adobe Acrobat.
Strong written and verbal communication, attention to detail, and organization skills.
Ability to manage multiple priorities in a fast-paced fundraising environment.
Valid driver’s license

Nice To Haves

Passion for food justice, food insecurity, Jewish communal work, and/or regenerative agriculture preferred.
Knowledge of Virtuous CRM is a plus.
Experience with fundraising reporting is a plus.

Responsibilities

Maintain and update Virtuous, the donor database, ensuring records are accurate, complete, and secure, as well as Instrumentl, the grants database.
Prepare timely and accurate donor acknowledgments (letters, emails, online) and stewardship updates as well as write handwritten thank you notes; monitor inventory and reorder as needed.
Process donations (cash, in-kind, sponsorship, grants, events) and enter them into the CRM.
Assist in tracking pledges, generating reminders, and follow up on donor communications.
Work with Director of Philanthropy to assist with Year End and Mid-Year campaigns, including outreach, progress reporting, and stewardship.
Support with administrative tasks related to fundraising events, in particular the summer Farm-to-Table Dinner Series and quarterly Cultivating Impact Mixers.
Conduct audit of monthly contributions reports in conjunction with the Director of Finance and Administration.
Support donor research, prospect tracking, and contact list management.
Support preparation of grant proposals, reports, and correspondence as requested by the Grants Team.
Assist with and maintain grant records in Virtuous and Instrumentl.
Execute relevant research to identify available grant opportunities when requested.
Support with survey data entry and data qualify as needed.
Collaborate with marketing, education and food distribution teams to help collect numbers for Quarterly Impact Reports.
Organize and maintain Philanthropy Department files and data systems.
Assist with event logistics, registration, sponsorship fulfillment, guest tracking, auction administration, and post-event acknowledgments as needed.
Participate in team and all-staff meetings and contribute to overall positive organizational culture.
Promote a culture of philanthropy throughout the organization by supporting staff engagement and collaboration.
Maintain the integrity of donors and fundraising data through regular audits, data cleanup, reporting, and adherence to organizational policies and confidentiality standards.