Development Coordinator, Special Events

Mass General Brigham•Boston, MA

5d•$20 - $28•Hybrid

About The Position

The Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, and skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders, and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule. The Coordinator serves as a vital member of our Events team—a collaborative, mission-driven, donor- and sponsor-focused group of professionals who are committed to delivering best-in-class events through a spirit of teamwork and support. The Coordinator contributes, in part, to the successful execution of 100+ annual events that unite and celebrate our vibrant donor community and raise $20M+ annually to support the mission of the Mass General Brigham Development Office. With appropriate guidance, the Coordinator handles several important administrative event team functions, including calendar management, preparations and follow-up for meetings and events, business expenses and travel arrangements, among others. The Coordinator handles data entry, including event RSVPs and registration information for a range of event activity. The Coordinator also assists in the planning and successful execution of events, including providing on-site support.

Requirements

High school diploma or equivalent required
1-2 years of experience in a customer service or relationship-building role
Strong verbal and written communication skills
Organizational, time management, problem solving and project management skills
Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
Competency using videoconferencing platforms (Zoom and Teams preferred)
Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred)
Attention to detail, creativity and strong work ethic
Desire and motivation to learn about the organization and fundraising
Awareness of personal work styles in self and others
Adaptability and flexibility in times of shifting priorities
Ability to work collaboratively with diverse audiences
Mission driven

Nice To Haves

Bachelor’s degree preferred but not required

Responsibilities

Support the planning and successful execution of events, including on-site staffing.
Gather and record RSVPs, data, and action items in a donor database, ensuring thorough documentation of guest/participant activity and results
Coordinate with internal teams to support event logistics and communications.
Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues as needed
Write and/or edit documents, and interpret information necessary to draft responses as needed
Attend to constituent phone and email inquiries, as needed
Submit employee expenses and vendor invoices
Assist with daily administrative activities