Development Coordinator - Agency Admin

Family Residences and Essential Enterprises, Inc.•Bethpage, NY

1d•Onsite

About The Position

The Development Coordinator supports the daily operations of the Development and Mission Advancement department through administrative, project, and systems coordination. This position plays a key role in supporting fundraising operations, grant coordination, donor database management, stewardship activities, events, and special projects. The Development Coordinator will work across multiple functions within the department and help ensure that timelines, materials, records, and internal processes are managed efficiently and accurately.

Requirements

Bachelor’s degree in English, journalism, communications, marketing, business administration, or another related field required.
Minimum of two (2) years of experience in development and mission, fundraising, nonprofit administration, and/or another related field required
Excellent writing, interpersonal, and verbal and written communication skills
Well organized and detail oriented
Strong organizational skills with the ability to manage multiple projects and deadlines
Basic technical skills using standard office equipment, software, and online grant services.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to maintain accurate records, reporting calendars, and document activity consistently in a CRM
Excellent time management and prioritization skills
Strong attention to detail and commitment to accuracy
Ability to navigate complex situations and escalate issues as appropriate
Valid driver’s license required
Comfortable working in a fast-paced environment.

Nice To Haves

Experience with Instrumentl and DonorPerfect preferred.

Responsibilities

Coordinates internal grant workflows from initial planning through submission.
Prepares materials and supporting documentation for grant vetting and review processes.
Tracks grant deadlines, requirements, submissions, and reporting schedules.
Works with program staff and Finance to collect required information, supporting documents, and budget materials.
Assists in outlining grant requirements, internal responsibilities, and timelines.
Supports the preparation, assembly, and submission of grant applications and related materials.
Maintains organized grant files, calendars, and tracking systems.
Assists with foundation and government grant activity as assigned.
Maintains accurate donor, prospect and fundraising records in the organization’s donor database.
Processes gifts, pledges, and other donor updates in a timely and accurate manner.
Generates reports, lists, and queries to support fundraising, stewardship, and departmental planning.
Assists with gift acknowledgments, donor correspondence, and recordkeeping.
Supports data integrity efforts, including record review, clean-up, and consistent coding practices.
Assists with donor and prospect research as needed.
Provides administrative support to the department, including but not limited to scheduling, preparing materials, maintaining files, and coordinating follow-up items.
Assists with departmental projects, mailings, presentations, and fundraising materials.
Supports the planning and implementation of special events, donor stewardship efforts, and fundraising initiatives.
Coordinates internal timelines and helps monitor progress on department projects and deliverables.
Serves as a liaison with internal departments and external vendors, partners, and stakeholders as needed.
Ensures that all required documentation (paper and electronic) is completed /processed appropriately, in a timely manner, and meets quality and compliance thresholds.
Performs other duties as assigned.
Always communicates in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community.
Complies fully with FREE’s confidentiality policies by holding in strictest confidence all information pertaining to members, residents, the people we support and their families, clients, providers, contractors, and employees.
Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk.
Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours.
Meets all job requirements and stays in compliance.
Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations.