Development Associate

Reproductive Freedom for All•Washington, DC

1d•Onsite

About The Position

The Development Associate will serve as administrative support to the SVP of Development and the department at large. This role will focus on supporting the SVP to ensure their time, priorities, and communications are effectively managed to advance both day-to-day operations and long-term strategy at Reproductive Freedom for All. Acting as a key point of contact, the incumbent balances scheduling, administrative support, and coordination with the broader executive team. Core responsibilities include supporting the Development team’s administrative needs, tracking departmental approvals, maintaining data hygiene, and assisting with special projects. The position requires strong organizational skills, discretion, adaptability, and the ability to work collaboratively across teams. A demonstrated commitment to equity and inclusion is essential, ensuring that the Development department’s work reflects and advances these values for the organization. The ultimate goal of this role is to enable the SVP of Development to focus on high-level leadership and strategy by providing seamless support, coordination, and follow-through, thereby contributing to the overall effectiveness and impact of the organization.

Requirements

1-2 years of administrative support for executives or departments
Strong time management skills
Clear communicator, both verbally and in writing
Strong interpersonal skills, with the ability to build professional relationships
Demonstrated ability to collaborate with teams across an organization
Highly organized, able to prioritize work schedules and meet strict commitments and deadlines
Experience handling confidential documents and information, and the demonstrated ability to work with discretion
High attention to detail and commitment to data accuracy
The ability to manage multiple projects and consistently meet deadlines in a fast paced environment
Strong problem solving skills
Ability to learn various software platforms for administrative support
Demonstrated commitment to Reproductive Freedom for All's mission, values, and goals
Demonstrated commitment to contributing to a workplace environment where diversity is valued and supported

Nice To Haves

Experience with CRM systems (e.g., EveryAction, Raiser’s Edge, Salesforce)
Familiarity with nonprofit fundraising
Experience with project management software (e.g., Monday.com, Asana)

Responsibilities

Provide general support for the Development Department's administrative needs, including but not limited to: scheduling meetings, processing invoices, and developing and maintaining file organization
Facilitate Development department meetings, including planning, note-taking, tracking action items, and supporting follow up to key stakeholders
Collaborate the Development Department’s operations team with the opening and processing mail received at the DC office
Support the Senior Vice President of Development and other members of the team with general correspondence, including drafting outgoing correspondence, and responding to incoming correspondence
Support teamwide data entry in the CRM; specifically focused on data hygiene and integrity
Help to manage the Senior Vice President of Development’s calendar, ensuring balance between internal/external meeting time and strategic task execution time, effectively and efficiently managing daily schedule adjustments
Assist with the administrative tasks of the Senior Vice President of Development, including but not limited to: tracking requests for approvals, managing files, ensuring that contracts/invoices/expense reports are processed
Support the development team with project management of specific and ad-hoc projects
Support the planning of annual team retreats
Maintain confidentiality and discretion in handling and processing confidential information and data related to the Development Department
Other duties, consistent with the job responsibilities and qualifications as listed in this job description, may be as assigned