Development Associate (Major Gifts), College of Fine Arts

University of Texas at Austin

1d•Hybrid

About The Position

The Development Associate provides administrative support to traveling gift officers at The University of Texas at Austin’s College of Fine Arts. The role assists the Development team with planning weekly travel and donor visits, managing development initiatives, and researching, assessing, and cultivating internal and external relationships in tandem with gift officers. The position reports to the Assistant Director of Development. The position coordinates travel and donor materials for four gift officers; supports calendars, fundraising tracking, gift paperwork, donor communications, research, stewardship, team meetings, and fundraising and alumni engagement events; and maintains donor information and processes gifts in the university’s VIP system. The role is based at the UT Main Campus. It must be in-office for at least the first 45 days; with manager approval, it may then be eligible for up to two remote days. The schedule is Monday through Friday, 8 a.m. to 5 p.m., with occasional early mornings, evenings, and weekends for special events. The fixed salary is $50,000.

Requirements

Bachelor’s degree and one year of experience in administrative support; relevant education and experience may be substituted as appropriate.
High degree of proficiency in Microsoft Office, especially Word, Excel, and Outlook.
Class C operator’s driver’s license; the selected applicant must provide a current three-year driving record from their current state of residence.
If not currently a Texas resident, obtain a Texas driver’s license within 30 days of becoming a Texas resident.

Nice To Haves

Bachelor’s degree and one year of experience in a university development and/or fundraising environment.
Background or interest in the visual and/or performing arts.
Working knowledge of major gifts fundraising and development.
Proficiency in written and spoken Spanish.
Experience preparing correspondence within an allotted timeframe, downloading and formatting reports using Excel, and coordinating special-event details.
Experience with basic video editing and ThankView email software.
Knowledge of University VIP and DEFINE web-based database systems.

Responsibilities

Arrange travel, trip itineraries, and donor collateral materials for frequent in-state and out-of-state trips by four gift officers.
Process Requests for Travel (RTAs) and expense reimbursements for travel, entertainment, and other miscellaneous items.
Compose and prepare reports, meeting agendas, and notes; assist with contact reports, thank-you letters, and follow-up materials.
Provide basic calendar management and track fundraising for special campaigns using Excel.
Draft and process endowment and current-use funding pledge paperwork, and create personalized giving links.
Prepare digital and physical donor correspondence, including birthday greetings, holiday cards, and other special-occasion messages.
Conduct basic donor research and prepare donor briefing notes and talking points.
Create personalized stewardship materials.
Coordinate bi-weekly gift officer team meetings.
Help coordinate annual fundraising and alumni engagement events and provide in-person event staffing 3–5 times per year.
Create invitation lists, track RSVPs, plan event logistics, prepare attendance reports, and file contact reports.
Maintain current information in the VIP donor and alumni database.
Process gifts and documents according to UT policy; update and correct donor records and perform related clerical or process functions.
Perform other duties as assigned.