Development Assistant

Mission Connect•Hillsborough, CA

11d•Onsite

About The Position

The school seeks a detail-oriented, collaborative, part-time Development Assistant to support the daily operations of its Advancement Office. The role helps coordinate advancement activities and on-campus logistics, particularly in partnership with the team member responsible for gift entry and processing. The Development Assistant works with Advancement staff and school colleagues on office support, meeting preparation, volunteer coordination, event logistics, and operational needs connected to gift processing.

Requirements

Excellent organizational skills, attention to detail, and follow-through.
Strong verbal and written interpersonal and communication skills.
Comfort with technology and proficiency in donor database management and Google Workspace, including Docs, Sheets, Gmail, and Calendar.
Ability to handle confidential information with discretion and professionalism.
Reliability and flexibility, with the ability to manage multiple tasks in a fast-paced, team-oriented environment.

Nice To Haves

Previous administrative or development office experience, particularly in nonprofit or school settings.

Responsibilities

Coordinate the intake and routing of gifts to the appropriate Advancement team member for processing.
Manage the printing, signing, and mailing of acknowledgement letters accurately and promptly.
Run and print giving reports as needed.
Provide administrative support for gift entry, recording, and acknowledgement processes.
Prepare gift solicitation packets and maintain accurate documentation.
Help ensure physical and digital gift records are handled securely and confidentially.
Serve as an onsite contact for questions related to daily gift activity.
Provide general administrative support, including scheduling, scanning, filing, supply management, and mail handling.
Prepare for meetings, events, and donor visits by printing materials, ordering food, and setting up rooms.
Monitor and replenish advancement materials inventory, such as letterhead, envelopes, and acknowledgment cards.
Coordinate onsite logistics and support related to gift entry, including liaising with the Business Office as needed.
Assist with preparation and onsite execution of Advancement events, including donor receptions, campaign meetings, and volunteer gatherings.
Help manage volunteer logistics, including materials preparation, hospitality, and space coordination.
Help organize thank-you notes, mailings, and donor touchpoints to support gift acknowledgments.